Stanhoe Parish Council

Minutes of Parish Council Meeting
Held on Wednesday, 11th May 2011 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr T. Austin (TA)
Mrs P. Austin (PA)
Mr D. Bridge (DB)
Mrs. R. Brown (RB)
Mrs P. Roche (PR)
Mr M. Roche (MR)
Mr. J. Seedhouse (JS)

No members of the public were present.
Prior to the start of the meeting, all present signed ‘Acceptance of Office’ forms following their uncontested re-election as councillors for a term of 4 years from Parish/County Election Day on 5th May 2011.

1. Election of Chairman and Vice-chairman
The Clerk invited nominations for the office of Chairman. T.A. was proposed for the office by D.B. and seconded by P.R. All others agreed and T.A. accepted the office of Chairman for the year 2011/12. Councillors thanked T.A. for taking on this role again. The Chairman then invited nominations for Vice-chairman. D.B. was proposed by P.R. and seconded by R.B. All others agreed and D.B. accepted the office for 2011/12.

2. To consider apologies for absence
All present.

3. To consider approval of Minutes of the Previous Meeting
These were passed and signed by the Chairman.

4. To record declarations of interest in any item to be discussed
No declarations made.

5. To adjourn meeting to allow public participation
No members of public present.

6. SNAP
T.A. had been unable to attend the last meeting held on 3rd. March 2011 but had received a copy of the Minutes. No items relevant to Stanhoe had been discussed. Police had reported a slight increase in the level of burglaries in some areas. T.A. also unable to attend meeting on 12th May 2011.

7. Support for Community Information Point
It had been agreed previously that the Parish Council would make up any shortfall in the contributions made by users to cover the hall rental charge. This liability had been less than expected during the preceding 12 months. The financial support would continue but the number of sessions would be reduced to one of 1½ hours per week. If training was involved instead of straightforward computer use, trainees would contribute towards the rental charge. The Borough Council confirmed they would continue to pay for equipment and broadband line rental.

8. Future of Speedwatch
Speed monitoring had been intermittent during the bad Winter weather. Peter Hallinan, the co-ordinator, had stated that he did not want to continue in this role but would be happy to still be part of the team. T.A. said he was willing to take on the role of co-ordinator and had checked the police would accept the change. In future, the Speedwatch team would monitor traffic speed for one hour per week in varying locations around the village. A new rota would be sent to all team members.

9. Local Bus Service
Following the demise of the No: 31 bus route which came through the village once a week, the Clerk had written to the bus company, the Cabinet Member for transport at the County Council and the local M.P. to complain about the total lack of public transport in Stanhoe and ask that consideration be given to providing a limited bus service. There had been no positive responses. The Council blamed lack of funds due to recent budget cuts. The bus company stated that the route was no longer financially viable as the County Council had reduced its subsidies to the bus company for carrying free bus pass passengers. An additional ‘Dial-a-Bus’ had been offered by the Council but this was not regarded as a practical alternative as it had to be booked in advance, had a very limited number of seats and no facility to carry luggage or pushchairs. Clerk is to contact Debbie Pepper of the County’s ‘Access4Life’ project which aimed to make facilities more accessible to village residents. R.B. had also written to all the above on this matter and said she intended to write again to the M.P. as she felt dissatisfied with his contribution.

10. Geese on the Pond
Two geese had been killed and some goslings taken to a new home last year and now been returned so the present count is 3 geese. They have not caused any major nuisance although they do have a tendency to wander on to the road. The situation will be monitored.

11. Hedges along Station Road
It had been noted that some hedges along this road were very overgrown and interfering with passing traffic. Some farm vehicles were driving on to the opposite verge to avoid branches, causing damage to the verge which was upsetting the residents who tried to maintain the verges in attractive condition. Some hedges along Docking Road were also overgrown, causing pedestrians to step into the road to avoid them. It was agreed that a notice would be placed in “Saints Alive” asking all residents to ensure that their hedges were not causing obstructions. The Clerk would also write to some individual residents and check with the Highways Department to see what could be done to resolve the problem.

12. Planning Matters
a) Wind Farms: A planning hearing had been held on 18th April 2011 when the application for Chiplow Wind Farm had been turned down for environmental reasons and partly due to objections from the M.o.D. because of potential interference with radar at RAF Marham. The energy company, E-On, may appeal this decision. A decision on Jack’s Lane Wind Farm was postponed and will possibly come before a hearing on 6th June 2011.

b) Duck Inn Garden Shelter: Planning permission had been granted and the wooden shelter was now in place.

c) Northgate Cottage: A previous application for an extension to this cottage had been refused and an amended plan submitted, however, the application had now been withdrawn

13. Registration of Public Footpaths/By-ways
All such amenities and common land must be officially registered by 2026 or will be lost to public use. In 2010, an application had been made to the Borough by the owners of High Barn to re-route part of the right of way which ran past the barns. The Parish Council had raised no objections but other consultees had objected with the result that the registered route had remained as it was. Some councillors had noted that a new route was, in fact, being used so the Clerk would clarify the situation with the Borough and report back. The Clerk would also check on the status of the common land area of the village pond.

14 Septic Tanks
A recent article in the “King’s Lynn News” had suggested that all owners of septic tanks had to register them with the Environment Agency by 2012 to comply with a new regulation which came into force in 2010. On checking with the Agency, the Clerk discovered that all existing septic tanks would have been registered at the time of building or installation and that registration was being automatically updated by the Agency, therefore, existing owners need do nothing further. An item would be placed in “Saints Alive” to reassure residents.

15. Annual Accounts for 2010/11
The Clerk distributed copies of the Income and Expenditure Accounts to all councillors. No questions were raised and the Accounts were signed off by the Chairman ready to go to audit.

16. Parish Insurance
A figure of £930 had been budgeted for 2011/12 which incorporated an increase on the previous year. The current insurers had requested renewal at a higher than expected figure of £1003. The Clerk obtained two alternative quotes, both of which were lower. Councillors agreed to accept the quote from a broker using Aviva Insurance which could supply exactly the same as existing cover but at the much lower cost of £640. This would be effective from 1st June 2011.

17. To approve payments
The payments approved were:

a) Refund to P.R. for snacks and refreshments bought for the Annual Parish Meeting held on 14th April 2011. Councillors recorded their thanks for her time and effort in organizing this.

b) Annual subscription to the National Association of Local Councils.

c) Annual payment and donation to the MEHM Trust for the use of the village Reading Room for meetings.

d) Normal salary and expenses to the clerk.

18. To receive items for the next Agenda
a) To arrange further parish council meeting dates.

b) To consider solution to the problem of dogs on the playing fields.

c) Possible re-siting of bottle bank.

d) Disposal of dead animals/birds found around the village.

e) To receive updates on:

Overgrown hedges

Repairs to play area fencing

Registration of common land and re-routing of footpath around High Barn.

Tidying of area around War Memorial

Maintenance of the old blacksmith’s shop.

Any Other Business
Although this should not normally be a part of any Agenda, the Chairman allowed J.S. to raise a few points which were:

24 fencing posts had disappeared from around the playing field land. M.R. to contact the landowners to alert them to this fact.

Refuse bins being constantly left out on footpaths by those who were not permanent residents. Borough would be contacted to see if ‘Warning’ notices could be placed on bins.

Cross Lane traffic situation. J.S. would like further requests to the County Council to consider making this lane ‘Access Only’ or ‘One Way’ or to impose speed restrictions.

No other matters were discussed and the meeting closed at 10.00pm.

 

Minutes of Parish Council Meeting
Held on Thursday, 10th March 2011 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr. T. Austin – Chairman (TA)
Mrs. P. Austin (PA)
Mrs. R. Brown (RB)
Mrs. P. Roche (PR)

Absent:
Mr. D. Bridge (DB)
Mr. M. Roche (MR)
Mr. J. Seedhouse (JS)

No members of the public were present.

1. To consider acceptance of apologies for absence
Apologies were accepted from all absentees.

2. To consider approval of Minutes of the last meeting
These were approved and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations made.

4. To adjourn meeting to allow public participation
No members of public present.

5. SNAP
TA had not been able to attend the SNAP meeting held on 3rd March 2011 and had not yet received any Minutes. One of the usual topics of discussion at SNAP meetings was the incidence of crime within the West Norfolk area. Stanhoe has an extremely low level of crime with only one burglary listed on the UK Crime website, however, TA reported having seen and heard possibly suspicious vehicles in the village during the night. RB had had similar experiences. It was agreed that a note could be taken of registration number, make and model of any such vehicles which could be useful in the event of any subsequently reported incident. It was stressed that no-one should take risks in approaching the occupants of any suspicious vehicle.

6. Council support for Community Information Point
Due to the generous donations given by users of the CIP, the level of financial support required from the Parish Council had been less than anticipated with the net cost for 2010/11 being in the region of £200. A representative from the Borough Council had visited and had been impressed by the way in which the facility was used and managed and confirmed that Borough funding would continue.

It is the intention to maintain the CIP for 2011/12 although, depending on the number of volunteers available, the numbers of hours per week may be reduced. A suggestion was made that a CIP session could coincide with a Mobile Library visit to the village which might encourage CIP use and promote the social aspect of the sessions.

7. The Duck Inn Licence – proposed variation
A notification had been received from solicitors representing Elgood’s brewery and the current tenant, Mr. Julian Rivett, to say that an application would be submitted for a variation to the current licensing hours. A meeting was held in the Duck Inn to explain the proposed variation. Those involved were Elgood’s solicitor, a brewery representative, Mr. Rivett and his assistant premises supervisor. Local residents who had written to object to the original proposal in 2010 were invited. TA was one of those present.

In order to run the business profitably and to offer attractive facilities, Mr. Rivett wanted to be able to erect a marquee in the grounds (at the furthest point from the pub and nearby residents) to host wedding receptions/ parties etc. A variation was needed to the licence in order to provide music at such events. He also wanted an extension to the licensed catering hours so that hot drinks and refreshments could be served after 11.00pm. Under the current licence restrictions, nothing hot (not even tea or coffee) could be served after 11.00pm.

The new proposed hours would be 10.00am. to 2.00am. seven days per week with the possibility of live or recorded music until 2.00am. inside and until midnight in the marquee. There would be no more than 12 outside events per year with a maximum of 250 attendees. Guests and their vehicles would be well managed and additional parking would be made available in an adjacent field to avoid any congestion in the village. Mr. Rivett assured everyone that he had considerable experience in organizing events of anything up to 60,000 people and knew how to minimize potential disruption.

The consensus was that the variation application would probably be granted with residents having the power to report any serious disruptions from noise or traffic to the Borough Council who would then take appropriate action.

8. Village Matters
a) Norfolk Green, the operators of the weekly No.31 bus service which came through the village each Thursday on route to Fakenham (and return) had announced the service would end on 7th April 2011. This would leave the village with no public transport whatsoever and would seriously inconvenience and isolate those in the village who had no other means of transport. A community bus service operated on some days but had to be booked in advance. Seats were not always available as only a mini-bus was used. It was agreed that the clerk would write to Norfolk Green to register a complaint and the letter should be copied to the MP and to the Passenger Transport Unit at the County Council.

b) The two remaining geese on the pond were proving to be aggressive on occasion. It was understood that these were wild geese and agreed that the situation would be monitored.

c) The dog waste bin had again become insecure. This would be investigated with a view to securing the current bin to a concrete post and base rather than incur the considerable expense of a replacement.

d) There was a considerable amount of mud on some roads within the village but this had been reported to the highways department. The Community Rangers (a County Council maintenance team) would be visiting the village in the very near future and would hopefully attend to such matters.

e) Work had been done on the Village Cross to remove loose mortar and to re- point with lime mortar and secure loose flint work.

9. Agenda for Annual Parish Meeting on 14th April 2011
A report would be given by the Chairman on Parish Council activities during 2010/11. Peter Morris of the WNVCA would give a presentation on the work of the organization. Mark Roche would give a short presentation on proposals for continuing refurbishment of the village hall and proposed uses. It was also intended that the village Emergency Plan would be explained and discussed. PR kindly offered again to organize refreshments for the evening.

10. Update on Jack’s Lane Wind Farm
Due to RES submitting additional information, the planning hearing had been postponed once again and was now scheduled for 18th April 2011.

11. Proposed Waste Incinerator at King’s Lynn
The Borough had held a referendum on this matter but, despite an overwhelming vote against the proposals, the County Council had decided to proceed with a contract for the development.

12. The Duck Inn Planning Application
An application had been submitted by the brewery for the building of a wooden shelter in the beer garden to house some tables and seating for customers. Having looked at the plan and specifications, councillors agreed that the proposal was acceptable and no objection would be registered.

13. Forthcoming Elections – 5th May 2011
The clerk distributed nomination papers to those interested in standing again for election. Seven vacancies would be available for the Parish Council. If more than this number were nominated, an election would be held. If not, those nominated would be elected unopposed. All papers to be submitted by 4th April 2011. County elections would be held on the same day as well as a referendum on the alternative voting system for election of MPs.

14. To approve payments
This was approved for the clerk’s salary and expenses.

15. To receive items for the next Agenda:
Election of Chairman and vice-chairman
Geese on the pond
Wind Farm
Bus service
Financial accounts for year ending 31st March 2011
The meeting closed at 9.10pm.

Minutes of Parish Council Meeting
Held on Thursday, 13th January 2011 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr T Austin – Chairman (TA)
Mrs P Austin (PA)
Mr D Bridge (DB)
Miss R Brown (RB)
Mr M Roche (MR)
Mrs P Roche (PR)
Mr. J. Seedhouse (JS)

No members of the public were present.

Prior to the meeting, a presentation was given by Mr. Peter Morris on “No Cold Calling Zones”. He distributed information booklets, issued by the County Council Trading Standards, which contained information on the setting up of such zones and an application form. The County Council would consider any applications and, if accepted, appropriate signage would be erected in the village warning potential traders of the existence of the zone. Any cold callers who persisted could then be reported to trading standards and legal action taken. It was agreed that consideration would be given this matter and it would be a topic for discussion at the Annual Parish Meeting to be held in April 2011. The Chairman thanked Mr. Morris for his contribution and Mr. Morris then left the meeting.

The Chairman welcomed Mr. John Seedhouse, recently co-opted as a Councillor, to his first Parish Council meeting.

1. To consider accepting apologies for absence
All councillors present.

2. To consider approval of the Minutes of the last meeting
It was noted that no notice had yet been put in “Saints Alive” regarding refuse bins being left out on pavements for long periods. TA agreed to do this. The new bench jointly purchased by Ms. Annabel Symington and the Parish Council had still not been put in place by the pond. Ms. Symington had agreed to arrange this and the Clerk would contact her about arrangements. It was agreed that a follow up letter would be sent to the County Council regarding possible changes to traffic flow on Cross Lane. The Minutes were then passed and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations were made.

4. To adjourn the meeting to allow public participation
No members of public present.

5. SNAP
The Chairman had attended the recent SNAP meeting on 6th January 2011. This had been largely about anti-social behaviour in certain areas of Hunstanton. The police do take these matters seriously and any incidents taking place anywhere within the SNAP areas should be reported. Following a change in format, meetings were now much more constructive and allowed greater participation by members of the public. T.A. reported that Burnham Market and North Creake had been successful in bidding for funds to provide sports equipment and play area seating respectively and reminded councillors of the potential for obtaining small grants in this way. The next meeting would be held on 3rd. March 2011. T.A. would not be able to attend and urged others to do so.

6. Trading Standards
This topic had been covered by Mr. Morris’s presentation.

7. Village Emergency Plan
The draft had been updated following previous discussions and, subject to Borough comment, would be presented for acceptance at a future parish council meeting. It would also be a topic of discussion at the Annual Parish Meeting.

8. Code of Conduct
Although no problems had occurred in Stanhoe, the Chairman reminded all councillors of the importance of this Code. The clerk would circulate up to date copies of the Code.

9. Vacancies for Councillors
As a result of the co-option of Mr. Seedhouse, there were currently no vacancies but these could arise at the time of the forthcoming elections in May. Information leaflets on the role of a parish councillor had been circulated in the village in December 2010 but no interest had been shown to date.

10. Proposal to charge Parishes for Local Elections
The Borough had announced that, in future, Parishes would be charged the cost of any local parish elections which previously had been met by the Borough. If these elections were held on the same day as Borough, County or National elections, the cost would be shared but the cost to the parish could still be in the region of £600-£1000 which would have a significant impact on parish funds. These funds came from the Borough but were charged to residents within their council tax so any increased demand would also have to be charged in this way. T.A. had written to the Chief Executive of the Borough Council stating his concerns over the impact on residents’ tax bills but it seems certain that the change in policy will stand.

11. Planning
Jack’s Lane Wind Farm: T.A confirmed that he would be willing to speak to the Planning Committee at the Hearing on 7th February 2011. All agreed that he should oppose this development.

Station Road Drying Store: A planning application had been submitted by High House Farm to extend the grain store to accommodate heating and drying equipment. Concern had been expressed by local residents over possible noise and smell nuisance. The planning department had subsequently stated that no application was needed as the extension came within the range of permitted development. As a result, no objections could be made over potential nuisance. If noise and smell proved to be a nuisance, complaints could then be submitted to the Borough Council.

Ivy Farmhouse Entrance: An application had been received for the alteration of the entrance to create an additional pedestrian gate. Plans were circulated but no objections were raised by Councillors. A positive response would be sent to the planning department.

12. Parish Budget for 2011/12
The Clerk circulated a report showing the financial position as at 31st December 2010 and the projected final expenditure at 31st March 2011. This would be within the 2010/11 budget. Parish Councils had been advised that no increase should be made in parish precepts for 2011/12 and a budget for 2011/12 had been prepared accordingly. Certain costs such as insurance and playing field maintenance were set to rise so every effort would have to be made to control other expenditure. As previously stated in Item 10, the parish precept is received from the Borough but charged back to households in the village as part of the Council Tax. Although the parish precept would not increase for 2011/12, the amount charged to each household would increase slightly since there were fewer households in 2011 than there had been in 2010 so, in order to arrive at the precept total, each household would have to pay a little but more. Acceptance of the budget was proposed by P.R., seconded by D.B. and unanimously agreed.

13. Annual Parish Meeting
This was due to be held on Thursday, 14th April 2011, commencing at 7.30pm. Notices would be in “Saints Alive” and on village notice boards. P.R. agreed to organise refreshments. Suggested topics for discussion during the evening were:

Village Emergency Plan
Trading Standards & “No Cold Calling Zone”
Parish Councillor vacancy
Traffic on Cross Lane
Jack’s Lane Wind Farm
Final details to be confirmed.

14. To approve payments
Payment was approved for the Clerk’s normal salary and expenses and for tax deductions to be passed to HMRC.

15. To receive items for the next Agenda and to agree future meeting dates
The following items to be on the Agenda of 10th March 2011:

Finalise Agenda for Annual Parish Meeting – 14th April 2011
Jack’s Lane Wind Farm
Village Cross
Proposal for incinerator at King’s Lynn
Subject to availability of the Reading Room, future meetings would be held on:

Wednesday, 11th May 2011
Thursday, 14th July 2011
Thursday, 8th September 2011
Thursday, 10th November 2011
Thursday, 12th January 2012
All meetings to commence at 7.00pm.

No other items were discussed and the meeting closed at 9.30pm.

 

Minutes of Parish Council Meeting
Held on Thursday, 11th November 2010 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr T Austin – Chairman (TA)
Mrs P Austin (PA)
Mr D Bridge (DB)
Miss R Brown (RB)
Mr M Roche (MR)
Mrs P Roche (PR)

Two members of the public were also present.
1. To consider accepting apologies for absence
All councillors present.

2. To consider approval of the Minutes of the previous meeting
These were approved by all present and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations were made. The Chairman reminded everyone that forms entitled “Register of Members’ Financial and other Interests– would be circulated with the Minutes as these forms had to be completed and submitted annually.

4. To adjourn the meeting to allow public participation
One member of the public commented on the number of refuse bins left out on footpaths both long before and after the official collection day. Councillors agreed to put a notice in the village newsletter reminding residents and visitors that refuse bins should only be put out the evening before collection and taken in immediately after collection.

The other member of the public present stated that Henry Bellingham MP would be meeting him and some colleagues in Stanhoe on Friday 26th November 2010 to discuss various aspects of climate change and that a representative of the Parish Council would be welcome to join them.

5. SNAP (Safer Neighbourhood Action Panel)
The Chairman had attended a SNAP meeting on 4th November and reported that, contrary to previous occasions, there was an improvement in the format of the meeting and much more opportunity for participation by Parish Councillors and members of the public. Meetings are held on the first Thursday of each month, usually in Hunstanton Town Hall, however, consideration was being given to holding the meetings in a variety of venues to enable easier access by those living furthest from Hunstanton.

6. Update on Jack’s Lane Wind Farm Planning Application
This application will now be heard on Thursday, 6th January 2011 along with Chiplow Wind Farm application. On Sunday, 14th November 2010, a balloon will be flown from the Jack’s Lane site at the height of the uppermost tip of a turbine blade. This will allow local residents to gauge the visual impact of the turbines.

7. Possible change to traffic flow on Cross Lane
This had been raised by a member of the public at the previous meeting due to the volume of traffic using this lane as a shortcut from Docking Road to Bircham Road. The Clerk had contacted the County Highways Department to investigate a number of options, i.e., one way traffic flow, access only for residents, reduction in speed limit and/or traffic calming measures and reminded the Department that Cross Lane had no footpaths. The Clerk was informed that Cross Lane did not meet the criteria for any of these measures as there was no significant volume of pedestrian traffic resulting from the presence of a school, shops, community centre or similar. The member of public concerned would write to the local MP to raise his concerns.

8. Fast Broadband Availability
The Clerk confirmed that, at present, there was little possibility that BT would install the necessary fibre optic cabling in the near future which would enable superfast broadband to reach Stanhoe. Interest could be registered on the BT website and all relevant residents would be urged, via the village newsletter, to register their interest.

9. Clearance of Shrubbery by the Pond
This major task is ongoing and is being done by Councillor Don Bridge and village residents John Seedhouse and Ann Deam. A vote of thanks for all their hard work was proposed by MR, seconded by PR and supported by all present.

10. To receive updates on the following:
Repair of the village cross: The person due to carry out repairs had been unable to do so due to pressure of work elsewhere. It was agreed that the other builders who had submitted quotes for the work would be contacted in an effort to have the repairs done before the worst of the winter weather.
Geese on the Pond: One adult goose and some goslings had been found new homes. Unfortunately, another adult goose and two goslings were killed on the road by a passing motorist. Only two adult geese now remained on the pond.
Recent planning applications: The Clerk confirmed that the owners of “Nightingales” on Docking Road had received permission to build an annexe.
Re-positioning of bus stop: Efforts are ongoing to have the bus stop positioned at a suitably safe place for the weekly bus service.
New seat by the pond: A new seat had been purchased jointly by the Parish Council and Ms. Anabel Symington to replace the badly worn bench previously donated by Ms. Symington in memory of her mother. The new seat would be installed in the near future.
11. Norfolk’s Local Transport Plan
Following a consultation process between the Borough Council and Parishes, it was agreed that road safety should be a major consideration in formulating a new transport plan.

12. Vacancies for Parish Councillors
Following the resignation of a Councillor earlier in 2010 and with a resignation pending in 2011, it was agreed that efforts should be made to raise awareness of these vacancies and to encourage local residents to consider the role of a Parish Councillor. A notice would be placed in the village newsletter and further information delivered to all households.

13. To approve payments
Payments were approved for the invoice covering maintenance of the play area and for the Clerk’s normal salary and expenses.

14. To receive items for the next Agenda:
Vacancies for Councillors

Code of Conduct

Parish Budget for 2011/12

Annual Parish Meeting – Spring 2011

Village Emergency Plan

Trading Standards

The meeting closed at 8.50pm.

Following the closure of the meeting, Councillors were joined by Mr. Peter Morris of the WNVCA who gave a presentation on the work of Trading Standards and the possible creation of “No Cold Calling Zones” within the village. These could not be created by the Parish Council but the Council could raise awareness amongst residents of the possibility of deciding for themselves if they wanted to create these zones. A zone could be a small group of homes or a whole street and notices could be displayed in homes warning potential cold calling sales people that they would not be welcome. If sales people persisted in bothering residents, the system allowed for these people to be reported to Trading Standards. There could be significant penalties against those who disregarded the “No Cold Calling” notices. Mr. Morris pointed out that individual residents could display a notice even if no official “No Cold Calling Zone” had been created. Companies carrying out cold calling by telephone could also be reported to Trading Standards. A number of Councillors confirmed that they had received such calls from an IT company. Mr. Morris took a note of the details and urged everyone to report such calls in future. Some information packs about the scheme would be available to Councillors in the near future.

With regard to Emergency Planning, Mr. Morris confirmed that assistance was available, if needed, to finalise the village emergency plan.

Councillors thanked Mr. Morris for his helpful presentation.

Minutes of Parish Council Meeting
Held on Thursday 9th September 2010 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr T Austin – Chairman (TA)
Mrs P Austin (PA)
Miss R Brown (RB)
Mr M Roche (MR)

Absent:
Mr D Bridge (DB)
Mrs P Roche (PR)

Three members of the public were also present.

1. To consider accepting apologies for absence
Apologies were accepted from Mrs. Roche and Mr. Bridge.

2. To consider approval of the Minutes of the previous meeting
R.B. raised three points which were:

Item 7 (i) should stipulate that the Duck Inn licence only allowed for live and recorded music to be played indoors.
Item 14 It is not known that Barwick definitely wants to join with Stanhoe Parish Council and the minuted item should eliminate this statement.
Item 5 More information from SNAP would be useful especially if it could be accessed via a website.
Subject to the above points, Minutes were passed and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations made.

4. To adjourn meeting to allow public participation
One member of the public had come from South Creake to listen to discussions on the Jack’s Lane Wind Farm application about which he had great concerns. Councillors welcomed him to the meeting.

A Stanhoe resident raised the following:

the Parish Council should register its concerns with BT over the slow broadband rate and should endeavour to have the rate increased.
the area at the rear of the village pond should be cleared as it had become a dumping ground for litter and was extremely overgrown.
the Parish Council should investigate the possibility of Cross Lane being made and “Access Only” road or a one-way road.
With regard to the points raised, Councillors stated that the broadband rate would not be significantly increased until fibre optic cabling had been installed. Lack of this cabling was a problem in many rural areas, however, the Council would make enquiries with BT about future plans.

Councillor Mr. D. Bridge had previously offered to clear the area at the rear of the pond and this would be mentioned to him.

Enquiries would be made with the highway authorities regarding the possibility of altering the status of Cross Lane.

5. SNAP & “No Cold Calling Zones”
T.A. had attended the previous week’s meeting of SNAP and had been dismayed at the decisions made as to the powers of the Panel. He was not given the opportunity to voice his concerns nor to raise the points on other matters which he had intended to do. He has written to the Panel to express his concerns.

At the meeting, a presentation had been given by a Trading Standards officer on the creation of a “No Cold Calling Zone” which was enforceable by law and would help to protect residents from rogue traders. Further information on this would be received at the parish council meeting in November 2010 when a member of SNAP would attend to give a presentation.

6. Docking Recycling Centre
As a result of the many strong objections to closure received by the County Council from neighbouring parish councils and numerous residents, a decision had been made to retain the centre on a part-time basis. From – 1st October 2010, the centre would be open 4 days per week, Friday, Saturday, Sunday and Monday all year round with the normal daily opening hours according to the season.

7. To receive updates on the following
Repairs & Refurbishments

Request made to the County Council to remove obsolete bus timetable and to install new bus stop in suitable place for weekly bus service and community bus service.
Request made to BT to clean up public –phone box and re-instate door.
Play area fencing had been repaired and new gate made. Village notice boards had been timber treated. Councillors wanted to record their thanks to Mr. Terry Patterson for carrying out this work at a very modest cost.
County Council had repaired the palisade fence opposite the pond and cut back the adjoining hedge.
Repair of Village Cross

Work will be carried out free of charge by Mr. Jeff Taylor in the next week or so.

Barwick amalgamating with Stanhoe Parish Council

A review of small parishes and existing boundaries will be carried out in 2011 by the Electoral Office and the Boundaries Commission.

Blacksmith’s Workshop

Councillors are anxious that this should be preserved as an important part of the village’s heritage. Enquiries underway as to ownership.

Village Pond Refurbishment Grant

An opportunity may exist to acquire lottery funding for dredging the pond and refurbishing the surrounding area. Estimates of costs will be obtained and a decision made in time for a possible application by the deadline in November.

Mrs. Symington’s Memorial Bench

The original bench has deteriorated and a replacement will be installed once a date for delivery and installation has been agreed with Annabel Symington.

Geese on the pond

Some goslings had gone to a new home and the offer of a home for the remaining two goslings had been made. After all goslings had been removed, arrangements would be made to remove the two unwanted adult geese as originally planned at the parish council meeting of 27th May 2010.

8. Village Emergency Plan
A draft plan had been drawn up by the Chairman. After discussion, it was agreed that minor amendments would be made prior to the finalisation of the plan which would then be submitted to the Borough Council. The possibility of grant funding would be investigated for personal alarms to be used by the most vulnerable residents in case of a major village emergency.

9. Jack’s Lane Wind Farm Planning Application
A copy of the application (amounting to some 1200 pages of documents) had been received by the parish council. Through various public meetings and residents’ attendance at official Liaison Group meetings, it had been established that some residents were in favour of the development but that the vast majority was opposed. P.A. proposed a vote to submit a formal objection to the planning application which was seconded by M.R. This was followed by a unanimous vote in favour of an objection. Accordingly, a 9point objection document was drawn up to send to the Borough Council Planning Dept.

10. To approve payments
Approval was given for the payment of normal salary and expenses to the Clerk.

11. To receive items for the next Agenda
Geese on the Pond
Clearance of shrubbery at the rear of the pond
SNAP
R.B. requested that the War Memorial and surrounding area be tidied up before Remembrance Sunday in November.

No other matters we were discussed and the meeting closed at 9.10pm.

Minutes of Parish Council Meeting
Held on Thursday 8th July 2010 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:

Mr T Austin – Chairman (TA)
Mrs P Austin (PA)
Mr D Bridge (DB)
Miss R Brown (RB)
Mr M Roche (MR)
Mrs P Roche (PR)

One member of the public was also present.

Prior to the meeting, a presentation was given by Ms. Debbie Pepper of the Norfolk Rural Community Council on the “Access4Life– scheme which is currently targeting an area of Norfolk in which Stanhoe lies.

The scheme evolved from Norfolk’s second Local Transport Plan and looks at the wider implications of a lack of accessibility to transport and various other facilities. In other targeted areas this has resulted in a new village shop or access to one using a community car scheme, the provision of footpaths, an increase in the availability of community transport and access to adult education.

In September 2010, a survey will be carried out by means of a questionnaire with pre-paid reply envelope delivered to each household. Responses will be collated and the most common areas of concern can then be addressed by the “Access4Life– scheme.

Ms. Pepper circulated information leaflets to all present. The Chairman thanked her for her presentation and Ms. Pepper left the meeting.

1. To consider accepting apologies for absence
All councillors present.

2. To consider approval of the Minutes of the previous meeting
The Minutes were approved and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations of interest registered.

4. To adjourn meeting to allow public participation
The member of the public present commented that he had no knowledge of the Agenda. The Clerk apologised for not posting an Agenda on the village notice board.

5. SNAP
The chairman reported that he had attended the SNAP meeting on 1st July 2010 in Hunstanton but found that matters discussed were more appropriate to Hunstanton and Burnham Market. The police had been represented by a Sergeant and an Inspector who reported on crime in the area. Future priorities for SNAP would be:

anti-social behaviour
homewatch initiative
safer driving
“no cold calling” zones
T.A. thought it would be more useful for councillors to attend alternate meetings to coincide with attendance by police representatives.

6. Allotments
Only two requests had been received in writing for allotment plots. Although a minimum of 6 requests was needed before the council was legally obliged to act on the matter, it was generally agreed to proceed with a request to the landowners for an area sufficient for 6 allotment plots on the basis that more interest might be generated once the area was available.

7. To receive updates on the following:
The Duck Inn licence: This had now been granted for the sale and consumption of alcohol and the provision of live and recorded music indoors only from 10.00am. to midnight Monday to Sunday.
Docking Recycling Centre: Closure had been postponed until at least the end of August 2010 pending further consideration by the Borough Council.
Wind Farms: E.On had submitted a planning application for 5 turbines each 100m in height at Chiplow. As a result, RES would now have to carry out a new environmental impact assessment on the proposed development at Jack’s Lane and the combined effects of both wind farms. This would delay the RES planning application. The next CLG meeting would be on 28th July 2010 on site at Jack’s Lane and possibly in Stanhoe village hall (to be confirmed).
Repair to the Village Cross: An offer had been received to carry out the work free of charge and councillors agreed to accept this offer.
8. Councillors’ Village Inspection Report
A copy of the report had been circulated prior to the meeting and the detail would also be published in “Saints Alive”. The Council Highways department would be contacted regarding certain verges and hedgerows. There was some concern over the partial obstruction of some roads and footpaths by overgrown hedges and over refuse bins left on footpaths. A comment reminding residents of their responsibility to keep footpaths clear would be in the “Saints Alive” report. The pond at the village green and the overgrown trees and shrubs at the back of the pond would all probably benefit from some attention. There could be the possibility of a grant towards some work and this would be investigated more fully. The Clerk will deal with the issues of the redundant bus timetable, the damaged –phone box and the repairs and refurbishment required to the fence of the village play area and the village notice boards. M.R. agreed to speak with the PCC regarding the overgrown state of John Wright’s grave in All Saints churchyard. There was concern over the state of the former blacksmith’s workshop and efforts would be made to contact the current owners.

9. Hedges & Trees on Cross Lane
It had been thought a grant was available for replanting but this is no longer the case.

10. Speedwatch
New rechargeable batteries were required for the speedwatch gun and it was agreed that the Council would pay for these at a cost of approx. £40.

11. Big Lottery Fund’s Grant Scheme
Possibilities to be investigated in relation to some refurbishment of village pond area.

12. Pride in Norfolk Awards
The village application had been rejected this year but applications could be made again in future years.

13. Conservation Area
P.A. is producing a report for the Borough with a view to designating some areas within the village as conservation areas.

14. Status of Barwick Parish
Barwick does not currently have a Parish Council. Clerk to contact the electoral office at the Borough Council to investigate possible amalgamation.

15. Masts at North Creake/Stanhoe Boundary
It had been reported that new masts had been erected but this proved not to be the case.

16. Crime
The Community Support Officer’s latest report was circulated. The only significant occurrence in the village had been the theft of a set of new timber gates.

17. Bircham Road Re-surfacing
The road had recently been re-surfaced but ‘cats’ eyes’ would only be replaced on the section where the speed limit is 40mph and above in line with legal requirements. This would cut down on road noise on the 30mph section.

18. Village Emergency Plan
It was important that this plan was in place and a draft drawn up by T.A. was circulated. Councillors to submit comments and/or suggestions for amendments to the Chairman prior to the next meeting.

19. Listed Building Consent Application
This concerned an application submitted by the owners of Stanhoe Hall for the modification of existing bathrooms to create a new bathroom and shower rooms. No objections were raised.

20. To consider making donations and to approve payments
It was agreed that donations would only be made to organizations which provided a service to residents or impacted directly on the village. Payment of Clerk’s salary and expenses was approved.

21. To receive items for the next Agenda
The following items should be on the Agenda for the next meeting due to be held on 9th September 2010:

Geese on the village pond

Village Emergency Plan

Updates on – pond refurbishment

Recycling centre

Wind farms

Repairs & refurbishments

No other matters were discussed and the meeting closed at 9.30pm.

Held on Thursday 27th May 2010 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:

Mr T Austin – Chairman (TA)
Mrs P Austin (PA)
Mr D Bridge (DB)
Miss R Brown (RB)
Mr M Roche (MR)
Mrs P Roche (PR)

Three members of the public were also in attendance.

Prior to the commencement of the meeting, a presentation was given by Mr. Peter Morris of West Norfolk Voluntary Community Action Group and Mr. Richard Bird of the Safer Neighbourhood Action Panel (SNAP, formerly known as the Local Action Group) bringing everyone’s attention to the work done by SNAP. Although primarily concerned in the beginning with policing matters, the group is now involved with various initiatives, in particular with young people, to encourage community activities and clubs. Also of concern to SNAP were the high percentage of retired people, second home owners and falling pupil numbers in school. SNAP has been liaising with other interested parties to try to reduce potential problems within their geographical area. A meeting is held on the first Thursday of each month in Hunstanton Town Hall which provides the opportunity for Parish concerns to be discussed and courses of action planned if possible. Councillors are encouraged to attend. The police are represented at these meetings on alternate dates.

The Chairman thanked Mr. Morris and Mr. Bird for the useful insight into the role of SNAP and for taking the time to attend the council meeting. The gentlemen then left the meeting.

1. To consider accepting apologies for absence
All councillors present.

2. To consider approval of the Minutes of the previous meeting
Subject to an amendment to paragraph 5(i), the Minutes were approved and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations of interest registered.

4. To adjourn meeting to allow public participation
The members of public present had no questions or comments.

5. Election of a Parish Council Chairman
The chairman (TA) reminded councillors that he had accepted the position in May 2009 for one year only. DB proposed a vote of thanks for TA’s contribution during the past year which was seconded by PR and declared unanimous. No other councillor was nominated or volunteered for the position, therefore, TA offered to continue for one further year. Acceptance of the offer was proposed by DB, seconded by PR and unanimously agreed.

6. Presentation of the Accounts for year ended 31st. March 2010
The clerk circulated copies of the final accounts with detailed notes on income and expenditure. The surplus for the year was higher than the previous year but this had been planned in order to build up the Council’s reserves to the recommended level. Acceptance of the accounts was proposed by PR, seconded by PA and unanimously agreed.

7. Review of Annual Parish Meeting and setting of date for 2011
It was generally agreed that this had been an enjoyable and very sociable meeting and that the presentations made both for and against the proposed wind farm had been presented in an informed and professional manner. The date for 2011 would be Thursday, 14th April 2011 at 7.30pm. PR agreed to organize refreshments again.

8. Stanhoe – a Conservation Area
There had been a very positive reaction to this suggestion when presented at the Annual Parish Meeting with no negative responses. PA has arranged to meet Pam Lynn, a conservation officer from the Borough Council, in order to make a tour of the village and discuss procedures for conversion to a conservation area.

9. Minor Vandalism to Village Pond and Play Area
It was regretted that a wreath had been removed from the war memorial and an –Open Gardens’ notice destroyed. The fence around the play area on the playing fields had again been vandalised. It was agreed that the Clerk should arrange for repairs to be carried out.

10. Walking Inspection of the Village by Councillors
This was arranged for Friday, 25th June 2010 at 6.30pm. starting from the village hall.

11. To receive updates on previously discussed items
i) two local residents had agreed to capture and remove unwanted geese for collection by RSPCA.

ii) no further news on Docking Recycling Centre. Closure still scheduled for 30th June 2010.

iii) wind farms – there had been two CLG meetings since the previous parish – council meeting. Potential noise problems had been discussed with RES stating that the noise level would be within approved guidelines. A possible 7 day survey would be carried out on existing noise levels surrounding properties in the affected area. RES seemed confident that 6 turbines were the most suitable number for the chosen area but could not give definite assurances on any possible future development. It emerged that the re- instatement of lanes, surrounding the proposed site, to their original state would not be after completion of initial construction as previously understood but after the 25 year life of the turbines. The next CLG meeting will be on 16th June 2010 in Syderstone village hall.

iv) the Clerk presented two quotes for the repair and re-pointing of the base of the village cross. A further quote was requested before a decision would be taken.

v) the Clerk had contacted the County Council regarding necessary repairs to the palisade fence near the village pond and was assured the repair was on a list of work to be done.

vi) the Borough Council could not offer any advice on the disposal of dead ducks. The clerk had received a complaint that dead ducks had been moved from the road and left at the gate of a cottage near the pond. DB agreed to remove any dead ducks in future.

vii) numbers attending CIP sessions were increasing. Those attending gave a donation towards hall rental charges with the Parish Council making up the shortfall which, to date, amounted to £50. PA suggested the use of the computer at the end of WI meetings in order to encourage learners. She had also distributed leaflets to caravan sites in the area notifying people of the availability of free wireless internet access.

viii) an application form had been obtained to apply for a small grant to equip an official litter warden for the village. John Seedhouse, who voluntarily collects litter on a regular basis, will give consideration to making the application.

12. War Memorial – gardening
RB requested that arrangements should be made to maintain the grassed area around the Memorial and also the area surrounding the village sign. Clerk to arrange.

13. Fence at the rear of the Pond
RB reported a broken barbed wire fence which could be harmful. The fence was the responsibility of the owner of the adjoining field, however, Councillors agreed to inspect and discuss the matter on their walking tour of the village.

14. Coasthopper bus route through Docking
RB had noted that the Coasthopper route had been amended on some journeys to include Docking during the Summer months 2010 but would still bypass Stanhoe. The clerk was asked to contact the bus company with a proposal that the amended route should also include Stanhoe in future.

15. Planning Application for Northgate Cottage
A previous application had been turned down due to proposed windows overlooking a neighbour’s garden which was considered intrusive. The revised application proposes velux roof lights instead. TA agreed to contact the neighbour concerned to obtain an opinion before submitting the Council’s response to the application.

16. Update on Social Club
Following the disbandment of the Social Club, an indoor bowls mat had been sold. This was regretted as the mat had been purchased through a grant given to the Parish Council and sold without its knowledge. DB agreed to give a further update as soon as was able.

17. To consider donations to local organizations and to approve payments
Various requests for donations had been received by the clerk. It was agreed that £100 should be given to the Burnham Market Community Car Scheme and £50 to the Fakenham and Wells Citizens Advice Bureau as both these organizations could benefit the whole community. Payments were approved to the MEHM Trust for hire of the hall for CIP sessions and to the clerk for salary and expenses.

18. To receive items for the next Agenda and to set meeting dates
The next meeting is scheduled for Thursday, 8th July 2010. The following Agenda items were agreed:

SNAP

Allotments

Hedges – Cross Lane

Village Emergency Plan

Additional quote for repair of village cross

Possibility of Barwick representatives joining Stanhoe Parish Council

Purpose of new mast at North Creake/Stanhoe boundary

Updates on – walking inspection

conservation area

Docking recycling centre

The meeting closed at 9.30pm.

Held on Thursday 11th March 2010 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:

Mr T Austin – Chairman (TA)
Mrs P Austin (PA)
Mr D Bridge (DB)
Miss R Brown (RB)
Mr M Roche (MR)
Mrs P Roche (PR)

Absent:

Mrs G Fenn (GF)

One member of the public was also in attendance.

1. To consider apologies for absence
Due to the recent death of her husband, GF was unable to attend. The Council wished to minute their sympathy and send condolences.

2. To consider approval of the Minutes of previous meeting
The Minutes of the meeting held on 14th January 2010 were approved and signed by the Chairman after noting that thanks should have been recorded to Tom Ransom and John Seedhouse for clearing and tidying the land adjacent to the Reading Room.

3. To record declarations of interest from members in any item to be discussed
In regard to Item 8 of the Agenda, interest was declared by MR as he is Chairman of the Reading Room Trustees.

4. To adjourn meeting to allow public participation
The member of public present had no questions or comments.

5. To receive updates on previously discussed items
(i) The Clerk reported that an attempt had been made by the RSPCA to capture the unwanted geese but they had proved elusive. It was agreed that Mr/s. Scales, who owned two other geese normally on the pond, should be contacted with a view to them penning the unwanted geese to await collection by the RSPCA. Clerk to follow up this matter.

(ii) The Parish Council had been notified that closure of the recycling centre was postponed until 30th June 2010 pending a further feasibility study, however, the Chairman had received word that the closure would take place regardless. TA has written to Cllr. Ian Monson to express concern.

(iii) Some members of the Parish Council had walked the proposed new route for the byway at High Barn and recommended acceptance of the proposal due to it being an improvement. All agreed. Notification of decision to be sent to property owner and Borough Council.

(iv) MR had made contact with a land agent regarding possible availability of land for allotments and was awaiting a response.

(v) EON about to submit planning application for erection of turbines at Chiplow. An anemometer mast to be erected at Fring in connection with proposed Docking wind farm. RES had announced their decision to apply for permission to erect six turbines on land owned by Barwick Hall Farm as part of Jack’s Lane development. A Liaison group meeting will be held in Stanhoe Village Hall on Monday, 15th March at 7.00pm. TA to attend as member of the group. Meeting open to the public.

(vi) Planning permission had been granted to the Crown public house for alterations.

6. Disposal of dead ducks
RB asked for guidance on disposal of ducks accidently killed by passing traffic. These had previously been put in the general waste bin but she had been informed that this was not acceptable. Clerk to make enquiries with Borough Council.

7. Annual Parish Meeting
This will be held on Thursday evening, 22nd April 2010 at 7.30pm. in the village hall. TA had arranged for a Speaker who was an opponent of wind farms and was trying to arrange for another Speaker who was in favour. PR will organize refreshments.

8. Reading Room fees for Parish Council use
Historically £200 per annum had been paid by the Parish Council, however, this was far in excess of the published hourly rate for use by members of the village. Also, no invoice for use had been received by the Council for two years. It was agreed that MR would arrange for issue of the relevant invoice and that, in future, a fee of £100 per annum would be paid for use of the Reading Room for Council meetings and a voluntary donation of £100 would be given to the Trust in the coming year. The level of the donation to be considered on an annual basis.

9. To approve payments
The Council approved payment to the Clerk for salary and expenses covering the period 20th January to 28th February 2010. Also approved was the annual subscription of £20 to the Playing Fields Association. There was some discussion on the possible letting of the playing field in future. Clerk to investigate cost of maintenance as the field was no longer used by a village football team and cutting could be less frequent.

10. To receive items for next Agenda and set dates for future meetings:
Agenda items: Meeting cost of Reading Room rental for CIP use.

Repair of palisade fence near village pond.

Possible walking inspection of village by councillors.

Re-pointing of Village Cross.

Future Dates: It was agreed that meetings should be held on the 2nd Thursday of alternate months with the possible exception of May. This results in meeting dates of:

27th May 2010 / 8th July 2010 / 9th September 2010 / 11th November 2010 / 13th January 2011 / 10th March 2011.

The meeting closed at 9.10pm.

Clerk to Council – Mr P. Hallinan, Southgate House, Docking Road, Stanhoe, King’s Lynn, Norfolk PE31 8QF

Minutes of Parish Council Meeting
Held on Thursday 14th January 2010 in Village Hall at 7pm
Present: Cllrs Terry Austin (Chairman), Pamela Austin, Rosemary Brown, Pen Roche, Mark Roche.

Also in attendance were five members of Public.

1. To consider accepting apologies for absence
Apology accepted from Gill Fenn.

2. To record declarations of interest from members on any item to be discussed
No interests were declared.

3. To approve the Minutes of the last council meeting held on 26th November 2009
Minutes approved as a true and accurate record of the meeting.

4. To adjourn meeting to allow public participation
No items.

5. To agree Parish Precept
After reviewing budget figures for 2009 and 2010, the council set the precept at £5500. In discussion it was agreed to support the village hall computer project if costs were not covered.

6. To approve payments
Payments made to Peter Hallinan and CPRE.

7. Village litter update
The Parish Council decided that they were in favour of anti-litter signage in principle. Mark Roche to investigate signage costs and planning requirements. No progress on this item.

8. To discuss the post of Parish Clerk
New parish clerk, Elizabeth Thuburn was introduced to the parish councillors. Hand over to Elizabeth is planned before the end of January.

9. Windfarm update
RES have been in contact to arrange a regular monthly meeting to inform locals of progress and developments to date.

10. Trees on Cross Lane
A letter will be sent by Terry Austin to Bernard Mathews of Cruso and Wilkin detailing a planting scheme for the hedge in Cross Lane. No response has been received from the above. Terry to pass a copy of the letter to Mark Roche who will contact Bernard Mathews.

11. To discuss geese at pond and receive update on pond
The insurance company have confirmed that the parish council is responsible for the two additional geese as it has been brought to their notice. The RSPCA have been contacted and we are awaiting a visit from their representative.

A vote was taken on the idea of an island in the centre of the pond. The outcome was not to proceed with this proposal.

12. To receive update on allotments
Currently, there are five people wanting allotments. No written requests have been received yet. The letter to Bernard Mathews at Cruso & Wilkins has not elicited a response.

13. To discuss High Barn Byway
It was agreed to re-arrange the meeting with Brian Williams on 11th February 2010. Terry Austin to confirm.

14. Correspondence
A letter was received from BMACCS thanking the parish for our donation.

A set of plans for changes to The Crown were viewed by the councillors. The unanimous decision was to approve these.

15. Items for next agenda and meeting dates:
Update on geese.
Update on windfarm
Update on allotments
Update on recycling centre at Docking.
Parish Meeting Dates:

11th March 2010
27th May 2010
Parish annual meeting set for 22nd April 2010.

Clerk to Council – Mr P. Hallinan, Southgate House, Docking Road, Stanhoe, King’s Lynn, Norfolk PE31 8QF

Minutes of Parish Council Meeting
Held on Thursday 26th November 2009 in Village Hall at 7pm
Present: Cllrs Terry Austin (Chairman), Pamela Austin, Gill Fenn, Rosemary Brown, Pen Roche, Mark Roche.

Also in attendance were one members of Public.

1. To consider accepting apologies for absence
No Apologies received.

2. To record declarations of interest from members on any item to be discussed
No interests were declared.

3. To approve the Minutes of the last council meeting held on 24th September 2009
Minutes approved as a true and accurate record of the meeting.

4. To adjourn meeting to allow public participation
John Seedhouse raised hedge planting on Cross Lane and said the planting of hedging/trees would not be appreciated by a number of residents of Cross Lane.

JS also raised litter problems in the village and expressed the desire to have more support from the Council. After attending the Stanhoe Archive Group presentation the old pictures of the pond looked very good and he suggested that the pond should be restored to its former glory.

The Chair raised the problem of litter at the property beside Stanhoe Crossroads; on a previous planning application – which was approved – a condition was for a hedge to be put up. This has not been done. Ask Planning Department if this can be enforced.

5. To approve payments
Payments made to BCKLWN, Bill Punter and P Hallinan.

6. Village litter update
The Parish Council decided that they were in favour of anti-litter signage in principle.

Mark Roach to investigate signage costs and planning requirements.

7. To discuss the post of Parish Clerk
Three applications have been made so far. It is proposed to interview the applicants on a suitable date.

8. Windfarm update
A leaflet from CAPE is being distributed in the village. A CAPE meeting is to be held on Burnham Market on 4th December.

9. Comments on emergency plan
Draft plan was amended during group discussion. It is proposed the plan is launched at the Annual Parish Meeting.

10. Trees on Cross Lane
A letter will be sent by Terry Austin to Bernard Mathews of Cruso and Wilkin detailing a planting scheme for the hedge in Cross Lane.

11. Additional geese at the pond and pond island update
The additional geese at the pond are causing concern. Nobody knows who owns them.

RB was concerned the Council would be held responsible. Action by Clerk to ask suitable bodies what responsibility the Council has.

Island proposal was published on website. No feedback at all. TA to publish proposal in Saints Alive.

12. To discuss requirements for allotments
The Chair informed the meeting that six people have requested allotments. TA to write to Bernard Mathews at Cruso and Wilkin requesting use of the rough ground next to the Playing Fields for allotments.

13. To discuss proposal to close Docking Recycling Centre
A letter has been send to Michael Chenery objecting to the closure. The Council also said we should ask villagers to write to ian.monson@norfolk.gov.uk, Cabinet member for Environment and Waste, Norfolk County Council, to indicate their protest at the closure.

14. Correspondence
Yvonne Rawlings has requested the removal of Parish Council documents from her house. Parish Council approved payment of up to £100 for shredding unwanted documentation. This is after documents that must be kept have been separated out.

The documents that have to be retained need to go to a permanent storage facility.

Ask County Council what storage is available.

It was agreed to make a donation of £100 to BMACCS after they sent us their meeting minutes.

On Saturday 19th December there will be an unofficial walk along the unofficial new route of Stanhoe Byway No.1. All invited.

Meeting dates

14th January 2010

11th March 2010

Parish annual meeting set for 22nd April 2010.