Stanhoe Parish Council

Minutes of Parish Council Meeting
Held on Thursday, 10th January 2013 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr. T. Austin (TA)
Mrs. P. Austin (PA)
Mr. D. Bridge (DB)
Mrs. R. Brown (RB)
Mr M Roche (MR)
Mrs. P. Roche (PR)
Mr. J. Seedhouse (JS)

Two members of the public were also present.
1. To consider accepting apologies for absence
MR and PR apologised for their late arrival.

2. To consider approval of the Minutes of the previous meeting held on 8th November 2012
Minutes passed and signed by the chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations made.

4. To adjourn meeting to allow public participation
No public present.

5. SNAP & Speedwatch
TA had attended a SNAP meeting on 3rd January. Crime figures were similar to the previous report but with a continuing downward trend. Some anti-social behaviour problems persisted in Hunstanton. TA mentioned to officers at the meeting that someone had attempted to force entry to his property through the side gate. The person had not succeeded and no theft or other damage had occurred. The police confirmed that they are always keen to know about such incidents.

TA also attended a Speedwatch seminar in Dereham at which the Assistant Chief Constable and a senior officer from Norfolk Police were present. There are 55 speedwatch teams in Norfolk involving approximately 600 volunteers from a total of 900 volunteers working for Norfolk Police in various capacities. In future there will be a new smaller and less obtrusive speed radar vehicle operating in the County. Across England, there are 16 Counties taking part in the Speedwatch scheme. Death and serious injury statistics came down in 2012 although in Norfolk there were a number of deaths over the Christmas period. 500 speeding infringements had been recorded by Norfolk speedwatch teams with 400 letters being sent out by police to the car owners involved. During 2012, 17,000 drivers had attended speed awareness courses as a result of speeding offences.

The clerk reported that 40 “Go Slow in our Village” bin stickers were due to arrive and would be available on request.

6. Wind Farms Update
A result is imminent of the court hearing which took place before Christmas. This would decide if the permission for development granted after the public hearing had been lawfully given.

7. Local Crime Concerns
This had been covered in Item 5 in regard to the attempt to enter TA’s property.

8. Refurbishment of village sign & notice boards
This matter is in hand and work will be accomplished when weather is more suitable for outdoor work.

9. Update on ongoing matters:
a) Cross Lane traffic control – no developments.

b) Blacksmith’s workshop – it has been established that the building is not in danger of collapse. Attempts to encourage the owner to carry out repairs had not been successful. It was agreed that nothing further could be done by councillors.

c) Ragwort – according to DEFRA, this is not a notifiable weed. The onus is on landowners to control it on their own land. Highways would cut any ragwort on verges during normal verge maintenance.

d) Geese on the pond – numbers have reduced from 5 to 4 but no problems reported.

10. Proposed visit to the National Construction College
It was agreed this would be left until the Spring. The Principal had confirmed that he would attend the Annual Parish Meeting and give a presentation on current and future developments at the college.

11. Annual Parish Meeting
Confirmed for 11th April 2013 at 7.30pm. PR kindly agreed again to supply refreshments. Speaker – see above, Item 10.

12. Financial Matters
The clerk circulated an up to date income and expenditure statement with copy bank statements. No questions were raised.
The clerk circulated a budget variance report for 2012/13 with the projected outcome at 31st March 2013. This was in line with planned expenditure. She also circulated a draft Budget for 2013/14 based on a precept of £5,500 which reflected no increase on the previous year.
After discussion of all the above and bearing in mind that the parish reserve fund was on target, the chairman gave the opinion that there should be no increase in precept level. DB therefore proposed a precept figure of £5,500 for 2013/14. This was seconded by PR and unanimously agreed.
Payments were approved for Hall rental charges, PAYE tax to Inland Revenue, the clerk’s salary and cost of bin stickers.
13. Planning permissions granted
Permission had been granted for year round operation of caravan facilities at The Rickles and for the extension to a property in Parsons Lane.

14. To receive items for the next Agenda of meeting to be held on 14th March 2013
The following items were suggested:

Usual update of ongoing matters
Refurbishment of village sign and notice boards
Wind Farms
SNAP
Annual Parish Meeting
No other matters were discussed and the meeting closed at 8.40pm.

Minutes of Parish Council Meeting
Held on Thursday, 8th November 2012 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr T Austin (TA)
Mrs P Austin (PA)
Mr D Bridge (DB)
Miss R Brown (RB)
Mr M Roche (MR)
Mrs P Roche (PR)
Mr J Seedhouse (JS)

1. To consider accepting apologies for absence
No absentees.

2. To consider approval of the Minutes of the previous meeting of 13th September 2012
These were passed and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations made.

4. To adjourn meeting to allow public participation
One member of the public was present who was interested in Item 7 of the Agenda. It was agreed to discuss this item straight away. There was great concern that the scrap site, at the corner of Fakenham Road and Bircham Road, was expanding and becoming even more unsightly. The Borough planning department had confirmed that a planning enforcement file had been raised and they were currently reviewing this matter.

There was also concern about a rumour that a planning application had been submitted for a travellers’ site in a field at the crossroads. This proved to be incorrect. A planning application had been submitted by a leisure company for a 12 pitch camp site at Monks Wood, approximately half a mile south of the crossroads. The site would be screened from the road by the wood and would consist of a warden’s lodge, shower and toilet facilities and the erection of yurt style tent accommodation. No decision has yet been made by the planners. The member of the public thanked councillors for their time and the information supplied and left the meeting.

5. SNAP
T.A. had attended a meeting on 1st November. The items of concern centred mainly around Hunstanton with the usual problems of anti-social behaviour and drunkenness in the High Street area. There had been criminal damage to some public toilets in the town and these would now close at 5.00pm. There was also a problem with some irresponsible dog owners who did not clean up dog mess and allowed their dogs to cause nuisance through noise. There had been road accidents at certain road junctions within the town, caused by driving too fast when approaching these junctions. Calls by members of the public to the police had dropped by 50% and recorded crime had dropped by 21%. The next meeting would be on 3rd January 2013.

6. Speedwatch/SAM signs & anti-speed bin stickers
Electronic speed signs were currently installed in two positions within the village. These flashed the actual speed recorded as drivers passed. The signs were due to be in position for one month but it was hoped this could be extended. Some “Slow down in our village” signs were on order which could be attached to refuse bins and therefore be on show on certain days throughout the village. It was agreed to increase the number on order if possible.

7. Scrap site at Fakenham/Bircham Road crossroads
See Item 4 above.

8. Fenced off area adjacent to the playing field & ragwort problem
The clerk reported that, according to DEFRA, ragwort was not a notifiable weed but should be kept under control by landowners. The clerk had also been in correspondence with the land agent handling this piece of land who had undertaken to notify the owners of both the ragwort problem and the fact that the fence was badly damaged. The situation is ongoing and will be monitored.

9. Repairs to playground equipment
TA confirmed that the necessary repair had been done to the trim trail on the playground. Rotten posts had been removed and two supporting posts at each end had been installed to increase strength and stability. The cost to the council was £700. DB had placed weedkiller around all the wooden posts in the playground and had varnished the base of all the posts to protect from rotting. He was thanked for this work and it was agreed to re-imburse the cost of approximately £50. DB has also recently cleaned the war memorial in preparation for “Remembrance Sunday” and MR had repainted the barrier rail. Sincere thanks were given to both for their efforts.

10. Village litter
This was on the increase partly due to the fact that JS, who used to carry out a regular litter pick, was no longer resident in the village. It was agreed that a notice should be placed in “Saints Alive” asking people to do what they could to collect any litter near their homes and to formally thank JS for his work during his years in the village. At this point, PA also reminded the Clerk that the village notice boards required refurbishment. The clerk would arrange for this to be done.

11. Changes to refuse collections
The clerk had recently attended a meeting held by the Borough to report on the planned changes to refuse collection. From April 2013, the current black refuse bins would be exchanged for a larger size and would then be collected only once a fortnight. This would alternate with the green recycling bin collection thereby maintaining a weekly collection which would also enable the collection of food waste. New 40 litre size food waste bins with a lockable lid would be delivered to every household to be kept outside and a kitchen caddy bin would also be delivered together with an initial supply of compostable waste bags. Explanatory leaflets would be delivered to all households in the next 2–3 weeks.

12. New developments at the National Construction College
TA and the clerk had attended the official opening ceremony of the new accommodation block at the Construction College. Managers at the College explained that they were keen for local people to use the shop and Costa Coffee facilities and that they would be happy to conduct a tour of the new facilities for parish councillors. They would also supply a speaker to visit parish councils to explain their future development plans. The clerk would try to arrange a visit to the college for councillors and a speaker to attend the Annual Parish meeting in April 2013.

13. Update on ongoing matters
a) Cross Lane traffic restrictions – no developments

b) Blacksmith’s workshop – the clerk had written to Mrs. Amanda Ralli to ask if anything could be done to try to preserve the building. Mrs. Ralli had replied to say that she had passed the letter to her son, Andrew Ralli, to deal with.

c) Geese on the pond – no reported problems

14. Financial update and approval of payments
The clerk circulated an up to date statement of income and expenditure together with copy bank statements. No questions were raised and statements were signed off by TA. Payment was approved for the clerk’s salary.

15. Declarations of pecuniary interest re: Precept & Budget setting
Recent changes had been made to the Councillors’ Code of Conduct and Declarations of Pecuniary Interests. TA explained that an unforeseen consequence of this meant that any councillor residing within the parish had, in fact, a pecuniary interest in the setting of the precept in that they paid council tax which included an element for the parish precept. This could affect their decision making. The Borough had decided that the solution was for councillors to sign a dispensation form to allow them to take part in precept and budget setting decisions. Forms were duly signed by all except JS who no longer resided in the village.

16. Date for Annual Parish Meeting 2013
This had been provisionally set for Thursday, 11th April 2013 commencing at 7.30pm. and was confirmed as such. PR offered to organize refreshments again and was thanked for her offer. The clerk would contact the Construction College (see Item 12).

17. To receive items for the next Agenda
Meeting to be held on 10th January 2013: The following items were raised:

Usual update of ongoing items
Ragwort problem
Village sign refurbishment
Village Notice Boards refurbishments
Wind Farm
SNAP
Budget & Precept for 2013/14
Annual Parish Meeting
An additional piece of business was discussed in relation to an application, to vary a previous planning permission, which had been received earlier in the day. The owners of The Rickels caravan site had requested a lifting of the restriction for the site to be used only from March to October each year so that it could be used all year round. No changes would be made to the site itself or its facilities. Councillors agreed to support the application.

The meeting closed at 9.10pm.

Minutes of Parish Council Meeting
Held on Thursday, 13th September 2012 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr T Austin (TA)
Mrs P Austin (PA)
Mr D Bridge (DB)
Mrs R Brown (RB)
Mrs P Roche (PR)
Mr J Seedhouse (JS)

Absent:
Mr M Roche (MR)

1. To consider accepting apologies for absence
An apology was received and accepted from MR.

2. To consider approval of the Minutes of the previous meeting of 12th July 2012
These were passed and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations made.

4. To adjourn meeting to allow public participation
No member of the public was present, however, PR had been asked by a resident to raise the overgrown state of the hedge edging the fenced off piece of land adjacent to the playing field. As this related to Item 7 (2) of the Agenda, councillors decided to discuss the whole issue at this point. The piece of fenced off land and the surrounding hedge is owned by Knights as is the playing field which they kindly lease free of charge to the MEHM Trust. As such, the parish council has no powers to insist that the land is maintained in any way or that hedges should be cut. PR said she would report this back to the resident who was concerned about the hedge.

DB was particularly concerned by the presence of ragwort in this area. He believed this to be a notifiable plant, the seeds of which were highly poisonous to cattle and horses should it find its way into hay feed. It was understood to be the landowner’s responsibility to clear this weed and councillors requested that the clerk write to the landowner’s agent pointing out the existence of the weed and the concern of local people. The clerk would also write to the County Council to ask about their policy on dealing with ragwort. A notice would also be put in Saints Alive asking residents to report instances of ragwort to the parish council.

5. SNAP
TA had not attended the last meeting held on 5th July 2012 but had received a copy of the Minutes. Anti-social behaviour in Heacham and Hunstanton was still a problem but reports of incidents in Heacham had dropped by 30%. The number of burglary and theft reports had also dropped. A meeting was being held this same evening of 13th September and TA would report back when he received the Minutes.

6. Update on village inspection
A quotation of £150 had been received to refurbish the village sign and repair damage to the image of Sir Hervey de Stanhoe. It as agreed to proceed with the work. The brass plaque attached to the village hall, in memory of Tom Holmes, was in need of refurbishment. The clerk would contact the suppliers to find out the best way of cleaning the plaque. Some areas of the village had painted road markings, placed some months ago, where repair work should have taken place. The markings are now wearing away and no repair work has yet been done. The clerk will contact Highways Dept. A notice will be placed in Saints Alive asking residents to remove the anti-wind farm campaign signs from outside properties as the planning and appeal processes are now complete and a decision reached.

7. Fenced off area adjacent to playing field
1) PR apologised that MR had not contacted the landowner’s agent to find out what plans, if any, there were for this piece of land. Clerk would be writing to the agent. (See Item 4 above).

2) See also Item 4 above.

8. Necessary playground repairs
One of the upright posts on the trim trail has rotted at the base. It is unsteady and unsafe for use. Notices have been posted and barricade tape wound across the equipment to prevent use. The original suppliers of the equipment are no longer in business, however, the designer of the playground who now works for a company called “Joy Playgrounds” came to inspect all the equipment and give an estimate for the repair of the trim trail and supply of new wooden post. The figure quoted, including his time and inspection visit, is £700. He has provided a full report on all the equipment and recommends wood preserver on the bases of all wooden posts to prolong life and help prevent damage by grass trimmers. After some discussion, it was agreed to proceed with the work. DB offered to apply wood preserver as necessary and was thanked for his offer.

9. Updates on ongoing matters
a) Cross Lane traffic – no developments.

b) Bottle bank – no action on noise reduction yet.

c) Blacksmith’s workshop – awaiting response from buildings officer.

(A report has since been received to say that, although the building is neglected, it is not unsafe and does not pose any immediate danger).

d) Overgrown hedges in Station Road – County Council will take action.

e) Geese on the pond – apart from occasionally wandering into the road, they are not causing any particular problem at present.

10. Financial update and approval of payments
An up to date income and expenditure report and bank statements were circulated by the clerk. It was clarified that the majority of parish council funds were kept in the savings account (earning a small amount of interest) with sums being transferred to the current account as and when necessary to pay bills. The clerk confirmed that the separate account opened specifically for the Queen’s Diamond Jubilee village event had been closed.

Payments were approved for the clerk’s salary, the external audit fee and an amount of VAT due on the purchase of a new dog waste bin.

11. To receive items for the next Agenda
The following items were suggested for inclusion in the Agenda for the meeting due to be held on 8th November 2012.

Refurbishment of village notice boards
Playground maintenance and repairs
Ragwort problem
Usual updates on ongoing matters
No other matters were discussed and the meeting closed at 8.35pm.

 

Minutes of Parish Council Meeting
Held on Thursday, 12th July 2012 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr. T. Austin (TA)
Mrs. P. Austin (PA)
Mrs. R. Brown (RB)
Mr. M. Roche (MR)
Mrs. P. Roche (PR)
Mr. J. Seedhouse (JS)

Absent:
Mr. D. Bridge (DB)

Two members of the public were also present.
1. To consider apologies for absence
An apology was received and accepted from DB.

2. To consider approval of the Minutes of the previous meeting of 10th May 2012
These were passed and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations made.

4. To adjourn meeting to allow public participation
One member of the public present.

5. SNAP
TA had not attended the last SNAP meeting and was still awaiting the Minutes.

6. Scrap site at corner of Fakenham & Bircham Roads
It had been brought to the clerk’s attention that some form of construction was taking place. Having checked with BCKLWN Planning Dept., the clerk reported that permission had been granted in 2009 (valid for 5 years) for the erection of an open fronted barn to store hay and implements.

The construction was fully within the terms of the planning permission.

7. Village Inspection Report
A walking inspection of the village had been carried out by councillors on 14th June 2012. TA’s report with relevant photographs was circulated. A copy of the report with actions to be taken is attached.

8. Area, adjacent to playing field, fenced off by owners
This area, although fenced off, had been used with the owners’ knowledge by dog walkers and a path through it maintained voluntarily by a local resident. Notices prohibiting access had been erected recently. The playing field area was leased to the MEHM Trust and MR undertook to make enquiries about the change in status of the fenced off area.

9. Recruitment of new councillors
TA stressed the importance of trying to attract interest from local residents as prospective councillors. Some existing members would like to retire at the end of their term of office and replacements would be necessary if the parish council was to continue functioning within the village. Efforts at recruitment had been made in the past without success but more notices would be placed in “Saints Alive” in an effort to encourage interest.

10. New Code of Conduct & Register of Members’ Interests
Following the Localism Act of 2011, a new Code of Conduct had to be adopted by all councils. Two alternatives had been put forward by NALC and the LGA, copies of which had been circulated by the Clerk together with a revised “Register of Members’ Interests– form. The forms were completed by councillors and returned and copies would be sent to the Borough’s Monitoring Officer. Councillors had the option of writing their own Code of Conduct, however, it was agreed that adopting one of the alternatives already presented would be simpler. After some discussion, PA proposed acceptance of the LGA model (customized for Stanhoe parish). This was seconded by PR and agreed by all as this would result in the parish Code being the same one used by the Borough.

11. Update on ongoing matters
a) Cross Lane traffic – no developments

b) Bottle bank – the clerk is still trying to persuade BCKLWN to install a soundproof liner.

c) Blacksmith’s workshop – no developments but the clerk had contacted a building control officer at the Borough who would come to inspect the workshop to establish if it was considered to be in danger of collapse.

d) Review of polling districts and stations – a decision is still awaited.

e) Overgrown hedges – Council Highways has again sent letters to those concerned and outcome awaited. Legal action may be taken.

f) Geese on the pond – not currently presenting any problems.

12. Financial update & approval of payments
An up to date report together with copy bank statements was presented by the clerk. No questions were raised. The separate bank account, which had been opened for the Jubilee celebration, would be closed as soon as the final cheque cleared the account. All costs in connection with the Jubilee event had been covered by income generated and those organizations and individuals, who had contributed initially to offset costs prior to the event, had been refunded.

Payments were approved for play area maintenance, clerk’s salary and PAYE tax and a donation to Tapping House Hospice.

13. To receive items for the next Agenda
The following items were suggested for inclusion in the Agenda for the meeting due to be held on 13th September 2012:

Usual ongoing updates
Proposed changes to refuse collections
War Memorial
Play area fencing
Update on actions following village inspection
Report from MR re: fenced off area of playing field
No other matters were raised and the meeting closed at 9.05pm.

Stanhoe Parish Council Walk – 14th June 2012
Inspection Report
Location

Issue

Action/Responsibility

Children’s Playground

Fence deteriorating

To be replaced in due course.

Costings and possibility of a grant to be investigated.

Glass recycling bin

Sound insulation needed

Clerk still trying to persuade Borough Council to install a soundproof lining.

Tom Holmes plaque at village hall

Tarnished and pitted

Possible replacement.

Hedge adjacent to village hall car park

Requires regular maintenance

MEHM Trust will arrange cutting.

Notice Board on playing field

In poor condition

Property of MEHM Trust

To be removed.

Waste bin in children’s playground

Responsibility for emptying

MEHM Trust. Clerk will try to obtain key to bin.

Verges in Bircham Road

Overgrown

Cut by Highways Dept.

Wind farm opposition signs

Should be removed

Notice to go in “Saints Alive”

Blacksmith’s workshop

Structure deteriorating and could become a road hazard to traffic and pedestrians. Owned possibly by Church Farm.

Clerk has contacted Borough Council and a building control office will inspect and report back.

Tractor tracks in Church Lane

Verges damaged by oversized vehicles.

Possible width restriction signs to be investigated with Highways.

Graveyard of All Saints Church

Parts of the old graveyard are not maintained and have become very overgrown.

PCC to investigate and arrange suitable maintenance.

Footpaths on both sides of Docking Road and on one side of Burnham Road

Overgrown hedges and some parked cars restricting or blocking footpath.

Residents to be contacted re: hedges. Problem of parked cars to be raised at SNAP meeting.

Station Road

Hedges

Residents have been contacted and Highways notified.

Station Road

Onion Store

Residents had had concerns but no nuisance has been caused by noise or smell.

Village Cross

Some loose mortar

Clerk has contacted company who did repointing and they will attend again f.o.c.

Dog waste bin

Not properly supported and in danger of collapse.

Possible replacement or new support to be installed.

Convex mirror on Burnham Rd

Should it be there?

Clerk has contacted Highways who will investigate. Mirrors not allowed on highways, only on private property.

Pond opposite Duck Inn

Broken bough of tree

Clerk has contacted highways who will investigate and remove if possible.

Village Pond (The Pit)

Irises and other vegetation needs thinning out.

A parish councillor has volunteered to do this work.

Village Sign

Carved wooden sign has nose missing from Sir Hervey de Stanhoe.

New piece to be carved and attached. Clerk to contact carpenter.

Pot holes in Bircham road

Repairs needed

Clerk has contacted Highways. The holes are on the verge not the highway but highways will arrange for additional stone to be added to even out surface.

Minutes of Parish Council Meeting
Held on Thursday, 10th May 2012 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr. T. Austin (TA)
Mrs. P. Austin (PA)
Mr. D. Bridge (DB)
Mrs. R. Brown (RB)
Mr. M. Roche (MR)
Mrs. P. Roche (PR)
Mr. J. Seedhouse (JS)

Two members of the public were also present.

1. Election of Chairman and Vice-chairman
TA and DB vacated the Chair and Vice-chair but indicated that they would be willing to serve another term. TA was proposed as chairman by DB and seconded by PR. TA accepted and resumed the Chair. DB was then proposed as Vice-chair by RB and seconded by PA. DB accepted. All remaining councillors thanked both for agreeing to another term and for their work on behalf of the parish council.

2. To consider apologies for absence
All councillors present.

3. To consider approval of the Minutes of the previous meeting of 8th March 2012
These were passed and signed by the Chairman.

4. To record declarations of interest from members in any item to be discussed
No declarations made.

5. To adjourn meeting to allow public participation
No public present.

6. SNAP
TA had not attended the last SNAP meeting and was still awaiting a draft of the Minutes. The next meeting would be in July (date yet to be confirmed) and TA encouraged other councillors to attend.

7. Broadband provision in Stanhoe
A village resident had been in discussion with the local M.P. and with BT regarding the possible provision of high speed broadband to the village. The current provision comes via the Docking exchange and BT confirms that, at present, there are no plans to update Docking exchange to provide a high speed service. TA urged everyone to put pressure on BT in order to prove the demand existed for a high speed service.

8. Area of playing field fenced off by owners
Some of the fencing had been vandalised and some posts stolen which made the area unsightly. It was agreed that the owners must be aware of the situation. No further discussion or action at present.

9. Village Cross
RB reported that the new mortar, which had been applied to the base of the village cross last year, was already crumbling in places. This will be inspected by councillors during the village inspection.

10. Village Inspection
Councillors agreed to meet at 7.00pm. on 14th June 2012 to carry out a walking inspection of the village to identify any maintenance and/or repair issues.

11. Updates on ongoing matters
a) Cross Lane traffic – no developments

b) Bottle bank – the clerk is still trying to persuade BCKLWN to install a soundproof liner.

c) Blacksmith’s workshop – no developments. MR to contact Mrs. Ralli senior to establish ownership of the workshop and to enquire if there are any plans to prevent further deterioration of the building.

d) Review of polling districts and stations – a decision is still awaited.

e) Overgrown hedges – the Borough has again sent letters to those concerned and outcome awaited. Legal action may be taken.

f) Wind Farms Appeal – decision was delayed but is now scheduled for 28th May 2012.

g) Geese on the pond – a gosling has hatched. Adult geese are very protective of their young and hiss if people go near but no specific problems reported.

12. Diamond Jubilee
Planning is going well and everything is in hand for the village celebration. TA thanked JS for all his work in connection with this event.

13. Dog Waste Bin
The current bin is unstable and may need to be replaced. There is a rumour that the Borough Council are going to dispense with dog waste bins and will ask people to put the plastic bags of waste in the normal bin going to landfill. The clerk will try to find out the Borough’s intentions. This item to be added to the Updates item in the Agenda in future.

14. Planning Decisions
The clerk reported that the application to demolish “The Chantry” on Bircham Road and to erect two detached houses on the site had been withdrawn. Permission was granted for the erection of a cart style garage at Westfield House in Parsons Lane and both planning permission and listed building consent was granted for the alterations to the Coach House at Stanhoe Hall.

15. Year End Accounts/Financial Update/Insurance for 2012/3 & Approval of Payments
The clerk circulated copies of the accounts for the year ended 31st March 2012. DB queried the cost item for specialist shredding of documents. This was for the secure disposal of old parish council documents which were no longer required and were being stored by a previous clerk. No other queries were raised and acceptance of the accounts was proposed by PA, seconded by PR and unanimously agreed. A financial update was also circulated for the period up to the date of the meeting.

The clerk had received a quotation for annual insurance renewal from the current brokers Came & Co. with insurance cover by Aviva. The quote for a renewal of 1 Year was ££669.84 including IPT, a 4.7% increase on the previous year. The brokers were also offering a 3 year agreement for the reduced price of £636.01 including IPT for the current year with the next 2 years having only a small increase each year. After some discussion, it was decided to proceed with the 3 year agreement. Payments were approved for the annual subscriptions to NALC and Norfolk RCC and also for the clerk’s salary.

At a previous meeting, it had been decided that all annual subscriptions and donations to other bodies should be discussed at the meeting held in May each year when the annual accounts were presented. Accordingly, after discussion, it was agreed that annual subscriptions should be paid for 2012/3 to the CPRE and Norfolk RCC and donations given to the Burnham Market Car Scheme and the Tapping House Hospice.

16. Meeting Dates for 2013
Following the usual pattern of having meetings on a Thursday of alternate months, the dates were set for 2013 as:

Thursday, 10th January
Thursday, 14th March
Thursday, 9th May
Thursday, 11th July
Thursday, 12th September
Thursday, 7th November
All meetings to be held at 7.00pm. in the village hall.

A provisional date 11th April 2013 was set for the Annual Parish Meeting.

17. To receive items for the next Agenda
The following items were raised for the next meeting due to be held on Thursday, 12th July 2012:

Recruitment of new councillors
Village Inspection Report
SNAP report
The usual updates
Prior to the next meeting it was agreed that a letter should be sent to PCSO Owen James thanking him for his talk to residents at the annual Parish meeting in April.

Also, pot holes in Cross Lane, on Bircham Road near Church Farm and near Longwall Barn should be reported to the highways department.

No other matters were discussed and the meeting closed at 9.10pm.

Minutes of Parish Council Meeting
Held on Thursday, 8th March 2012 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr. T. Austin (TA)
Mrs. P. Austin (PA)
Mr. D. Bridge (DB)
Mrs. R. Brown (RB)
Mr. J. Seedhouse (JS)

Absent:
Mr M Roche (MR)
Mrs P Roche (PR)

Also present was the Borough Council Member for Docking Ward, Andrew Morrison.

1. To consider accepting apologies for absence
Apologies had been received and were accepted from Mr. and Mrs. Roche who were attending a meeting in London.

2. To consider approval of the Minutes of the last meeting
The Minutes of the meeting held on 12th January 2012 were passed and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations made.

4. To adjourn meeting to allow public participation
No members of the public present.

6. Scrap Site at crossroads of Fakenham & Bircham Roads
This item was discussed before Item 5 as Councillor Morrison had attended specifically to receive information on this matter. At the previous meeting, the clerk had reported that the Borough Planning Enforcement Officer had undertaken to look into the legality of this site and any planning conditions associated with it.

The clerk has recently received correspondence from the Enforcement Officer stating that, although no planning permission had been given originally, the site had been used as a scrap yard for at least 70 years and was now considered to be legal. Accordingly, no action could be taken against the owners as the site currently did not pose any threat or danger and was not unduly untidy in terms of scrap sites.

Parish councillors were disappointed at this outcome, however, Councillor Morrison undertook to investigate further possibilities with the Borough Planning Department and to discuss the matter with Docking Parish Council within whose boundaries the scrap site lay. He would also speak with the Stanhoe resident who had raised the matter with the parish council.

5. SNAP
T.A. had attended the meeting on 2nd February 2012 and confirmed that discussion mainly still concerned the Hunstanton area. There were currently 3 priority issues:

1) Anti-social behaviour which had reduced in Hunstanton town but had increased in Dersingham.

2) An unspecified environmental issue in Park Road.

3) Parking concerns over Tesco lorries in Hunstanton and both lorries and cars in Heacham. The police confirmed that they would issue parking tickets in all cases where parking restrictions had been broken.

7. Wind Farms Appeal Hearing
This had taken place in King’s Lynn over most of February. T. A. had attended to speak against the proposed development at Jack’s Lane. A decision by the Appeal committee would be announced by 20th April.

Councillor Morrison left the meeting at this point. The chairman thanked him for his attendance and for his offer of assistance in dealing with the scrap site problem.

8. Diamond Jubilee Event
J.S., chairman of the working party, gave an update on developments to date and items to be discussed at the next Jubilee meeting on 4th April.

The clerk had requested the opening of a new current account at Barclays to be called “Stanhoe Jubilee Account”. Confirmation of the account was still awaited.

Tickets and advertising flyers for the event had been designed and printed. Questions for the Treasure Hunt had been devised. A young oak tree had been purchased and planted in a suitable place near the village hall and a commemorative plaque fixed to an ancient stone said to have been part of the church of St. Peter which had once stood in the village. Snowdrops would also be planted within 1–2 weeks.

The design and cost of supplying mugs had been undertaken by the PCC members of the working party but there seemed to have been no developments to date. J.S. intended to purchase some commemorative mugs from the National Association of Local councils as a failsafe in case the others were not ready in time. The PCC would be asked to be responsible for the cost.

A union flag was offered by T.A. for use in unveiling the plaque at the tree ceremony. The W.I. had agreed to lend some bunting and had offered to serve refreshments during the afternoon for those taking part in the Treasure Hunt.

The W.I. had also given a donation of £100 (from the W.I. Fund and from individual members) towards the Jubilee fund. An anonymous donation which had been promised would be followed up by the clerk. T.A. thanked J.S. for all his work in planning this event.

9. Updates on ongoing matters
a) Cross Lane Traffic: No further developments on possible restrictions. It was very unlikely that any action would be taken by the County Council Highways Department. In a connected matter, T.A. reported that a speed awareness monitor was in operation in the village for a 2 week period. The monitor flashed to drivers the speed at which they were travelling which in the vast majority of cases was in excess of the limit in place.

b) Bottle Bank: The clerk reported that the environmental waste manager at the Borough Council confirmed that a noise reduction lining was on order for the bin. If this failed to materialize, he had promised that the bin would be lined with an expanding foam product.

c) Blacksmith’s Workshop: Through contact with various individuals, the clerk had discovered that this was almost certainly owned by the Ralli family. It was agreed that someone who knew Mrs. Ralli senior should make contact with her try to establish what could be done to prevent the workshop from falling into complete disrepair. As the workshop stood at a road junction, it was thought that the County’s Highways Department would be concerned at the prospect of a building collapse.

d) Review of polling districts and stations: Councillors had objected to any change in existing arrangements and were awaiting a decision by the Borough Council.

e) Overgrown hedges: This was now being dealt with by the council’s highways department.

f) Geese on the pond: To date, this was not causing any problems.

10. Annual Parish Meeting
This was scheduled for 26th April at 7.30pm. T.A. had asked the police if there could be a presentation on local policing. It was thought that a member of the force could attend. Invitations to all village residents would be circulated with “Saints Alive”

11. Maintenance of Village Churchyard
T.A. had received a request from the PCC for a donation towards the upkeep of the churchyard which was available to all residents of the village regardless of faith. A sum of £200 had been suggested by the PCC. It was agreed that this sum could not be guaranteed every year but payment of £200 for this year was proposed by D.B., seconded by P.A. and unanimously agreed.

12. Planning Decisions
Permission had been granted to the owners of Longwall Barn for the conversion of an open patio to an enclosed sun room. Decisions on a further two applications for village properties were still awaited.

D.B. commented that the development of an onion store and drying facility at the grain store on Station Road had not proved to be any form of nuisance as had been feared by residents. He suggested that a letter be sent to the farmer thanking him for his handling of this issue.

13. Financial Update and Approval of Payments
A statement of recent income and expenditure was circulated together with copies of bank statements. Cheques were signed for the payment of the clerk’s salary and the donation to the PCC (mentioned above). A possible subscription to the WNVCA was postponed pending further investigation as to benefits. It was agreed that all possible donations and subscriptions would be discussed in future at the meeting in May each year when the year end accounts were presented. Following decisions reached, payments could then be made as and when each item arose.

14. To receive items for the next Agenda
The following items were suggested for the next meeting due to be held on 10th May 2012.

Broadband provision in Stanhoe
Area of rough ground on the playing field which had been fenced off by the owners
Usual updates on ongoing matters
Village inspection by parish councillors
Dog waste bin
Wind Farms
No other matters were discussed and the meeting closed at 9.05pm.

Minutes of Parish Council Meeting
Held on Thursday, 12th January 2012 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr. T. Austin (TA)
Mrs. P. Austin (PA)
Mr. D. Bridge (DB)
Mrs. R. Brown (RB)
Mr. M. Roche (MR)
Mrs. P. Roche (PR)
Mr. J. Seedhouse (JS)

Absent:
Mr. M. Roche

1. To consider accepting apologies for absence
An apology was received from Mr. Roche who was attending a funeral.

2. To consider approval of the Minutes of the last meeting
The Minutes of the meeting held on 10th November 2011 were passed and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations made.

4. To adjourn meeting to allow public participation
One member of the public present wanted an update on any progress made in trying to improve the scrap site near the Bircham Road/Fakenham Road crossroads. This was Item 8 of the Agenda and it was decided to deal with this item straight away.

The clerk reported that she had been in touch with the Borough planning department and enforcement officer as planning permission had been given some years previously for a stable on this site but certain conditions regarding clearance of scrap had been put in place. The enforcement officer had visited the site and had confirmed in writing to the clerk that an enforcement case had now been raised in regard to the use of the site. An outcome will be notified in due course. The member of the public thanked councillors for their action on this matter and left the meeting.

5. SNAP Report
T.A. had not attended the last meeting but reported that the SNAP Panel was aware of a lack of interest from some smaller parishes as meetings tended to focus on areas around Hunstanton. This was understandable due to the concentration of crime and anti-social behaviour in those areas as opposed to the much quieter and often crime-free situations in villages.

Police had reported a slight increase on crime level during the last year, however, the general trend on crime was downwards. Of particular concern were the traffic problems caused by Tesco lorries in Hunstanton and Heacham and anti-social behaviour in Hunstanton itself. The next meeting would be held on 2nd February 2012.

6. Updates on ongoing matters
a) Cross Lane traffic: No further developments on possible traffic restrictions.

b) Bottle Bank: In spite of the clerk having been told by the waste services department that a sound-proof lining was on order, nothing had been done to date. The clerk had e-mailed the Waste Services Manager for information and was awaiting a reply.

c) Blacksmith’s workshop: No information on ownership obtained to date but will be followed up.

d) Review of polling districts and stations: Councillors had objected to any change in existing arrangements and were awaiting a decision by the Borough Council.

e) Overgrown hedges: This was now being dealt with by the council’s highways department.

f) Geese on the pond: The number of geese had increased in recent months but no problems reported to date. Situation to be monitored.

g) T-junction sign on Bircham Road: J.S. had cleared some of the shrubbery which had obliterated the sign and the matter had also been attended to by the Highway Rangers.

7. Wind Farm Planning Appeal
The energy companies who had been refused permission for wind farms at both Chiplow and Jack’s Lane sites were appealing against the Borough’s decision. The hearing would last approximately 4 weeks and commence on 31st January 2012. T.A. had been asked to speak in support of objections to the wind farms and agreed to do so.

8. Scrap site at crossroads of Bircham Road & Fakenham Road
See Item 4 above.

9. Annual Parish Meeting
This was scheduled for Thursday, 26th April 2012. T.A. was trying to find a speaker for the evening.

10. Diamond Jubilee event progress
J.S., chairman of the joint working party, gave an update to councillors. The event, on Monday, 4th June, would start with a treasure hunt in the afternoon for both adults and children. There would be a first prize in each category and another member of the working party was hoping to receive a donation of prizes.

A barbecue would commence at 5.00pm and the ticket price would include entry to the afternoon’s treasure hunt. Food would be organized by D.B. It may be possible to have a bar run by the village pub but alternatively, drinks would be bought on a sale or return basis and a bar organized by the PCC.

A 1950s style skiffle group had been booked for the evening.

It was hoped that an oak sapling and some daffodil and/or snowdrops would be donated. The sapling would be planted and a plaque in commemoration of the Jubilee would be laid. Final details still to be decided.

It was hoped to purchase commemorative mugs which could be given free of charge to the under 16 children of the village and sold to adults. The clerk circulated samples of mugs obtained to date. More samples of artwork and types of mugs were being organized by a member of the working party. One of the existing samples shown to councillors was much preferred to the others but the final decision would lie with the working party. The point was made that, if the mug proved to be too costly, there was a possibility of them not being sold in sufficient quantities to cover costs.

A contribution of £200 from the parish council towards the overall costs of the event was suggested by J.S. and this was agreed by councillors. The other organizations involved, the PCC and the MEHM Trust would also be contributing.

11. Highway Rangers
Some recent work had been carried out but it was noted that a pothole which should have been filled in was left unattended but others had been done. Any highway issues noticed within the village should be notified to the clerk who would in turn inform the Rangers team.

12. Pond Maintenance
The pond area near the war memorial needed some attention. D.B. offered to deal with the matter.

13. Budget 2012/13
The clerk circulated details of the current year’s budgeted income and expenditure to date and a forecast of how the figures might be at the end of the financial year. She also circulated a draft budget for the coming financial year in which the total had been frozen at the previous year’s level so that no increase in precept would be requested from the Borough. This was in line with the Borough Council’s decision, announced in 2011, to freeze council tax levels for 3 years. After discussion, D.B. proposed acceptance of the draft figures. This was seconded by P.A. and unanimously agreed. Any resident requiring more detailed budget information should contact the clerk on 01485 518409.

14. Financial update and approval of payments
The clerk circulated a statement showing recent income and expenditure and a copy of bank statements printed from the on-line banking facility. These agreed with the printed statements received from the bank and were signed off by the chairman. Approval was given for the payment of the clerk’s salary and PAYE tax due to HMRC.

15. To receive items for the next Agenda
The following items should be included in the Agenda for the next scheduled meeting on Thursday, 8th March 2012.

Updates on ongoing matters
Diamond Jubilee event progress
News and/or decision from the Wind Farms Appeal
Annual Parish Meeting
No other items were discussed and the meeting closed at 9.00pm.

Minutes of Parish Council Meeting
Held on Thursday, 10th November 2011 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr. T. Austin (TA)
Mrs. P. Austin (PA)
Mr. D. Bridge (DB)
Mrs. R. Brown (RB)
Mr. M. Roche (MR)
Mrs. P. Roche (PR)
Mr. J. Seedhouse (JS)

Two members of the public were also present.

1. To consider accepting apologies for absence
All councillors present.

2. To consider approval of the Minutes of the previous meeting
P.R. objected to the stark wording of the record of no apologies having been received. Apologies had been received from P.R. and M.R. after the meeting but the Minutes had already been issued. T.A. explained that the Minutes should simply record facts at the time of the meeting.

J.S. asked for a correction to item (9b) to reflect that any residents objecting to a change in flow of traffic proposals for Cross Lane were probably residents from other areas of the village and not residents of Cross Lane itself. He also thought the meeting closed later than 9.30pm. but a later time was not conclusively agreed.

The Minutes from the meeting on 8th September 2011 were then passed and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
No declarations made.

4. To adjourn meeting for public participation
No members of public present.

5. SNAP
T.A. had attended meeting held on 6th October 2011 in which the level of drinking and subsequent disruptive behaviour in Hunstanton was discussed. This was a particular problem during the ‘Lifestyle’ festival held in Hunstanton each year. Crime and anti-social behaviour has generally increased with statistics showing an increase of 10% during the last year, however, it was forecasted that there would be a reduction in the coming year. The next meeting is due to be held on 1st December 2011 at 6.00pm. at The Way, Downs Close, Hunstanton.

6. Highway Rangers
Work had been done to verges and area above the palisade fence opposite the pond. Weed filled ditches opposite The Duck Inn were still a problem and had the potential to cause flooding. Clerk is arranging to meet the Highways Engineer in Stanhoe to discuss this and other items.

7. Progress on Village Hall/Reading Room
M.R. (chairman of the MEHM Trust) reported that he would be meeting an architect the following morning to discuss possible alterations and improvements to the village hall. The Trust was also in touch with various bodies which could assist with the formulation of a lottery funding application. This needed to clearly demonstrate ongoing positive outcomes for the local community. Various ideas had been put forward for community activities, including a wine tasting evening and cinema evening. Work was being done currently on devising a new logo for the hall/reading room and it was hoped that finger post road signs would be erected. Some councillors commented that local people would perhaps like to see some targets published as to money raised and potential completion dates on some of the proposals.

8. Amalgamation of Barwick & Stanhoe
This possibility has been discussed for some years. The Borough Council had been considering a review of small parishes and boundaries but this has now been shelved. Although not having its own parish council, Barwick could form a parish meeting group which could then take items forward to its Borough Council representative. It was agreed that amalgamation seemed to have no distinct advantage for either village.

9. Scrap site at Bircham Road/Fakenham Road crossroads
This falls within the boundaries of Docking Parish Council and the clerk had written to that council to enquire if anything could be done to eliminate this eyesore. The reply stated that the owners of the site had applied for planning permission to build two bungalows on the land and, if this was granted, the scrap would be cleared from the site.

10. Updates on ongoing matters
a) War Memorial Instead of paying for professional cleaning, D.B. volunteered to undertake the cleaning assisted by J.S. The memorial was greatly improved by this work and councillors recorded their sincere thanks to both concerned. Some thought was being given to a means of a permanent fixing for the poppy wreath.

b) Cross Lane traffic No further developments.

c) Bottle Bank Clerk had spoken with a member of the waste collection team at the Borough Council and consideration was being given to some form of sound proofing within the bin. Clerk to follow up.

d) Blacksmith’s Workshop The clerk had been unable to establish ownership of this building which was in danger of being lost to the community through lack of attention. Further investigations to be made.

e) Proposed Incinerator at Saddlebow A request had been received for a financial contribution towards the legal costs of the campaign against this proposal. Councillors felt that the parish precept funding could not legitimately be used for this purpose but information was circulated on ways for individuals to contribute if they so wished.

f) Review of polling stations and districts Following discussion at the previous meeting and objections to the proposed changes, the clerk had written to the electoral officer setting out the objections. T.A. had also written to the local M.P. who had in turn written to the Borough Council also expressing objections. A decision is awaited.

g) Overgrown Hedges One village resident had ignored all requests to cut back an overgrowing hedge and the clerk had written to the Highways Dept. asking them to inspect the hedge and clarify if it constituted a highway obstruction. Instead of reporting back to the clerk, a member of the Highways Dept. had written directly but had, unfortunately, sent his letter to the wrong householder who had been offended. The clerk would send a letter of apology to the offended householder and ask the Highways Dept. to do the same. The clerk would also try to arrange a meeting on site with the Highways engineer to discuss the problem hedge and other matters within the village.

11. Update on Wind Farms:
A joint public enquiry is due to be held on 31st January 2012 in connection with the applications for both Chiplow and Jack’s Lane sites.

12. Annual Parish Meeting 2012
This was set for Thursday, 26th April 2012 at 7.30pm. P.R. kindly offered once again to organise refreshments. A specific topic for discussion and the possibility of a guest speaker would be considered.

13. Diamond Jubilee event
A meeting took place on 26th October 2011 attended by representatives of the W.I., the parochial church council, MEHM Trust and the parish council for which Minutes had been circulated. Various ideas for commemorating the event were put forward and it was agreed that a cross organisation working party of probably 6 people should be formed. T.A. and P.A. stated they would be unable to join the working party due to personal circumstances in the coming months. Another meeting had been arranged for 23rd November 2011 when it was hoped the working party would be officially formed. D.B. and J.S. volunteered to represent the parish council.

14. Speed signs for bins
There was an opportunity to purchase from another parish in Norfolk some laminated adhesive signs to attach to refuse bins asking drivers to slow down when driving through the village. The signs could be seen for as long as bins stood by the roadside although there was some doubt expressed by some members as to the effectiveness of signs. It was agreed to purchase 50 signs initially.

15. Planning Matters
Approval had been granted by the Borough for alterations to Grange Bungalow on Docking Road.

16. Financial update and approval of payments
The clerk circulated a statement showing recent income and expenditure and a copy of bank statements. An on-line banking facility was now available to the clerk which enabled only the transfer of funds between the parish accounts and the ability to print off statements. No payments of any kind could be made on-line. Approval was given for the payment of the clerk’s salary.

17. To receive items for the next Agenda
Meeting scheduled for 12th January 2012.

updates on ongoing matters
Diamond Jubilee meeting & plans
geese on village pond
T-junction sign on Bircham Road near village pond
Budget for 2012/13
No other items discussed. Meeting closed at 9.30pm.

Minutes of Parish Council Meeting
Held on Thursday, 8th September 2011 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr T Austin (TA)
Mrs P Austin (PA)
Mr D Bridge (DB)
Mrs R Brown (RB)
Mr J Seedhouse (JS)

Absent:
Mr M Roche (MR)
Mrs P Roche (PR)

One member of the public was present.

Prior to the start of the meeting Ms. Sandi Butcher, one of the new tenants of The Duck Inn, joined councillors to give some information on how they intend to run the business. She explained that they would not be making use of the late license facility nor would they be holding any large events with music, either indoors or outside. They had already made some changes to interior layout and the pub menu and intended to run the business very much as a village pub for local people and hoped this would be supported by local residents. Ms. Butcher was thanked by councillors and she left the meeting.

1. To consider accepting apologies for absence
Neither absentee had offered apologies.

2. To consider approval of Minutes from the previous meeting
These were approved and signed by the chairman.

3. To record any declarations of interest from members in any item to be discussed
No declarations made.

4. To adjourn meeting to allow public participation
The member of the public present requested that the council give consideration to the following items:

a) that Barwick be amalgamated with Stanhoe to form one Parish Council.

b) that the 40mph section on Bircham Road is reduced to 30mph and that a footpath should be installed by the County Council running the full length of Bircham Road.

c) that the unsightly rubbish and old caravans be removed from the property near the crossroads formed at Bircham Road and Fakenham Road (which is actually in Docking Parish) and that letters should be sent to the Borough Council and Docking Parish Council accordingly.

The chairman and clerk explained that, in relation to Item a), enquiries had been made in 2010 and the Borough Electoral Officer had confirmed that the matter would be looked into during a review of small parishes scheduled for 2011.

The chairman confirmed that item b) had been thoroughly investigated in recent years and the County Council Highways Dept. had carried out an extensive survey of the area. The answer was emphatically ‘no’ from the Highways Dept. as a reduced speed limit was considered unenforceable and that no suitable verge existed where a footpath could be created.

With regard to item c), it was agreed that a letter would be sent to Docking Parish Council.

The member of the public thanked councillors for their time and left the meeting.

5. SNAP
T.A. had attended the last meeting of SNAP but, as yet, had received no Minutes of the meeting. He stated that the meeting had been taken up largely with concerns of public disorder in Hunstanton and the presence of drunken individuals and drug takers on the High Street. The police explained that there were usually only two policemen on duty in Hunstanton at any one time and any person arrested for whatever reason had to be taken to King’s Lynn leaving Hunstanton without a police presence. The situation would continue to be monitored.

6. Update on Wind Farms
T.A. said there was little to report at present. RES had appealed against the refusal of planning permission for Jack’s Lane Wind Farm and a joint hearing would take place in mid January 2012 for both this and the Chiplow Wind Farm appeal. A date is yet to be fixed.

7. Review of Polling Districts and Polling Stations
A review is currently being carried out by the Borough and a suggestion made that Stanhoe is combined with Bircham and a polling station for both is sited at the National Construction College in Bircham Newton. T.A. had already written to the local M.P. expressing concern at such a move which could be considered undemocratic as it would make it more difficult for electors to register their votes. All present agreed. The M.P. had replied expressing his concern and had also confirmed that he had written to the Borough. The consultation period for this review ended on 16th September and the clerk would write to the Borough to formally register the parish council’s objections to any change.

8. C.I.P. Closure
The weekly Community Information Point sessions were no longer in operation due to lack of support. The I.T. equipment supplied by the Borough was still available and may be utilised by the MEHM Trust for community purposes.

9. Updates on ongoing matters
a) The Play Area: Broken fencing had been repaired by DB and a vote of thanks was given for all his work. It was agreed a letter of thanks should be sent to Mr. Terry Patterson who had carried out this work in the past but had to stop due to ill health.

b) A further letter had been sent to the County Highways Dept. requesting that a possible solution to speeding traffic in Cross Lane should continue to be considered. It was pointed out by some councillors that some residents would not support any measure other than a possible reduction in the speed limit.

c) The clerk had written to the Borough regarding the noise nuisance caused to nearby residents by use of the bottle bank. The Borough confirmed that they were looking into some form of sound proofing for their bottle banks. A decision should be made in the near future.

d) Ownership of the blacksmith’s workshop had not been established but further investigations would be made as there was still concern that this piece of village history could fall into complete disrepair.

e) A letter had been sent to Eric Pickles M.P., Secretary of State for Communities and Local Government highlighting the concerns of residents over the proposed Incinerator at Saddlebow. This follows previous letters to the Secretary of State for the Environment and the local M.P.

10. Councillors’ Tour of the Village
It was agreed that this should be postponed until Spring 2012.

11. Queen’s Diamond Jubilee 2012
T.A. had received a letter from the village W.I. proposing an event for the Jubilee week-end in 2012 for the whole village which would be a joint venture run by all the village organizations. All agreed this would be a good idea and a positive response would be sent to the W.I. with a view to all concerned meeting in the Autumn to start the planning process.

12. Planning Applications and Approvals
Approval had been granted for an extension and alterations to The Old Post Office on Burnham Road.

An application had been received for an extension and internal alterations to Grange Bungalow, Docking Road. Councillors raised no objections to the proposals but were concerned at the possible increase in the number of cars parked on the roadside due to the enlargement of the property which had no on-site parking facilities. An appropriate comment would be sent to the planning department.

13. Financial Update and Approval of Payments
The clerk circulated a statement showing recent income and expenditure together with copy bank statements. No queries were raised. Approval was given for payment of clerk’s salary and a donation of £100 to the Burnham Market Area Community Car Scheme. The possibility of using Barclays on-line banking services to transfer money between the parish’s accounts would be investigated both with Barclays and the National Association of Local Councils.

14. To receive items for the next Agenda
usual updates on ongoing village matters
Diamond Jubilee event progress
set date for Annual Parish Meeting of 2012
The meeting closed at 9.30pm.

Minutes of Parish Council Meeting
Held on Wednesday, 14th July 2011 at 7.00pm
in the village Reading Room
Clerk to the Council – E Thuburn, tel 01485 518409

Present:
Mr T. Austin (TA)
Mrs P. Austin (PA)
Mrs R. Brown (RB)
Mr J. Seedhouse (JS)

Absent:
Mr. D. Bridge (DB)
Mrs. P. Roche (PR)
Mr. M. Roche (MR)

No members of the public were present.
1. To consider accepting apologies for absence
All absentees had sent apologies and these were accepted.

2. To consider approval of the Minutes of the previous meeting
J.S. requested that the subject of Cross Lane and possible restrictions to reduce speed and volume of traffic should be considered at each meeting until the matter was finally resolved. The County Council had stated that currently there were no criteria for reduction of speed limit, one way only or access only restrictions and also there were no funds available. J.S. requested that a letter be sent to the County Council asking them to put restrictions in place as and when possible. The clerk reported that she had contacted Debbie Pepper at the County’s “Access4Life– project regarding the lack of bus service but with no positive outcome. The only form of public transport available is the –Diala-bus’ service and the community car scheme. The Minutes were then passed and signed by the Chairman.

3. To record declarations of interest from members in any item to be discussed
R.B. declared that she may have an interest in the planning application as the property concerned was next to her home.

4. To adjourn meeting to allow public participation
No members of public present.

5. Proposed Incinerator at Saddlebow
A planning application had now been submitted by the County Council for this proposal and a six week consultation period put in place during which all parishes within the County would be consulted. There was considerable opposition within the County to the plans and, as agreed at the previous meeting, the Clerk had written to the Rt. Hon. Caroline Spelman MP at DEFRA expressing serious concerns. It was agreed that this letter should now be copied to the Head of Planning and local MPs with a covering letter stressing that a lack of any response from the more distant and possibly unaffected parishes should not be regarded as acceptance of or agreement with the proposals.

6. Village Matters
a) Dogs on the playing field: Although signs existed stating that dogs should be kept off the field, a number of people, both residents and visitors, continued to exercise their dogs there. Although this should be discouraged, it would be difficult to enforce particularly as the field was no longer used for sports. A note would be sent to the MEHM Trustees to whom the field was leased.

b) Re-siting of bottle bank: This is sited next to the village hall but the noise of the disposal of bottles is proving to be a nuisance to some nearby residents. Clerk to contact the Borough Council with a view to re-siting the bin or using an alternative less noisy container.

c) Disposal of dead animals/ birds found in the village: This had proved to be a problem in the past but Councillor D.B. had agreed to dispose of carcasses if notified.

7. Updates on the following
A written update was circulated by the Clerk.

a) Overgrown hedges restricting footpaths and roadways: A notice had been placed in “Saints Alive” and individual letters sent to some residents. There had been an improvement but the matter was ongoing.

b) Repairs to play area fencing: The person who usually does this work is currently unwell. Clerk to contact possible alternative workmen. It was agreed that consideration should be given to a complete replacement of fencing in the long term.

c) Registration of common land and footpaths: The clerk confirmed that the pond and surrounding area is registered as common land and documents are with parish papers. Objections had been raised by some to the proposed re-routing of the footpath around High Barn, however, the original registered footpath has been blocked. The Borough Council is aware and dealing with the matter.

d) War Memorial area: This has been tidied along with the area around the village sign and the edge of the pond.

e) Maintenance of Blacksmith’s workshop: It has not been possible to establish ownership of this building. Further investigation would be made as councillors felt strongly that this important part of the village’s heritage should not be lost through neglect.

f) Refuse bins left on public footpaths: A notice had been placed in “Saints Alive” reminding residents and visitors that bins should not be left out for more than 24 hours around collection time. The situation would continue to be monitored.

8. Councillors’ Tour of the village
This was set for Monday, 8th August starting at 6.30pm. and meeting at the village hall.

9. Odd Job Man: (J. Seedhouse)
J.S. asked if it would be possible to arrange for some-one to regularly tidy the areas around the pond, the war memorial and the village cross. This would be arranged.

10. Village Hall: (D. Bridge)
A village hall user had complained about the general level of cleanliness in the hall and the dirty windows. As the hall was the responsibility of the MEHM Trust, a note would be sent to the Trustees asking them to look into this matter.

11. Queen’s Diamond Jubilee 2012: (P. Austin)
P.A. asked Councillors to give some thought to what could be done within the village to celebrate this event. Possibly some form of permanent commemoration but also a whole village social event on the Jubilee holiday weekend of 2nd to 4th June 2012. This item would be carried forward to next meeting.

12. To consider a planning application for “The Old Post Office”
An application had been made to enlarge an existing extension to run along the rear and west side of the building. Councillors considered the plans and could see no objection. The alterations would not directly affect the property of R.B. who had previously declared an interest in this agenda item. Councillors felt a comment should be sent to the planning authority pointing out that the extension on the west side would be in an area where there had once been petrol fuel pumps and an underground tank. A comment would also be sent stating that it would be preferable for access to on-site parking not to be restricted.

13. To receive an update on financial matters and to approve payments
The clerk distributed an income and expenditure statement from 1st April 2011 showing the current balances of the parish bank accounts. In future, a similar statement would be presented at each meeting with copies of bank statements.

Payments were approved for travel expenses to a councillor attending a training course, for repairs and maintenance to the children’s play area and for the clerk’s salary and expenses over a 2 month period.

14. To arrange further meeting dates
Dates had already been agreed up to January 2012 and further meeting dates were agreed for 8th March / 10th May / 12th July / 13th September and 8th November (all 2012) subject to the village hall being available.

15. To receive items for the next Agenda
The following items were raised:

Updates on ongoing and unresolved matters
SNAP meeting
Diamond Jubilee 2012
Finance
Blacksmith’s workshop
No other matters were discussed and the meeting closed at 9.15pm.